Procurement Officer

3 weeks ago

Colwyn Bay, United Kingdom Adecco Full time
Job Description

Adecco is seeking a highly organized and detail-oriented Procurement Officer to join our team at North Wales Police.

Key Responsibilities:
  • Maintain and administer the Stores IT systems
  • Assist the Supplies Manager in general clerical duties and in particular with the raising of purchase orders, progressing of orders, sourcing of equipment/services and dealing with other routine and non-routine enquiries
  • Perform stock checks as required and investigate and resolve all discrepancies found
  • Collate information from the section or computer system as required by the Shared Service Centre Manager or Supplies Manager
  • Supply and fit uniform to all staff
  • Liaise with the Shared Service Centre Manager concerning all routine order/invoice matters
  • Progress and chase purchase orders
  • Check invoice submitted against orders raised by the section and to clear invoices for payment on proof of delivery
  • Input details of all transactions to the computerized system
  • Respond to new Force initiatives in respect of the requirements of new technology, Health and Safety
  • Advise customers on the services and goods supplied and deal with any complaints
  • Monitor stock levels and amend levels accordingly
  • Arrange destruction/disposal as may be necessary of returned clothing items or any stock written off by either the Supplies Manager or Shared Service Centre Manager
  • Organize collection of goods being returned to suppliers and ensure the correct procedures are enforced
  • Operate a good housekeeping policy, ensure a tidy work area and safety system of work within the section
  • Prepare and input data into the computer, ensuring the accuracy of the information
  • Assist in the training of new staff in the section on the computer system
  • Receive customers, visitors, drivers and telephone enquiries
  • Undertake general stores maintenance including stock relocation, stock checking procedures and ensuring a safe and tidy working area
  • Monitor stock levels and bring shortages/surpluses to the notice of the Supplies Manager, or place the appropriate order/s
  • Advise customers on the maintenance of uniform
  • When issuing items of clothing, fit customers from stock where possible, or label the garment for alteration
  • In the case of alterations to complete necessary instructions and liaise with the Tailoress
  • Where it is not possible to fit or alter a garment, take full measurements of the customer and submit a 'special measure' sheet and place appropriate order
  • Any other duties as directed by a Supervisory Officer commensurate with the post and salary grading
Requirements:
  • NVQ level 3 or equivalent in Purchasing or related subject (e.g. working towards CIPS foundation stage), or an equivalent amount of proven relevant experience
  • Minimum of English and Maths at GCSE level or equivalent
  • Previous experience of working in a similar environment to stores/supplies
  • Basic IT skills, keyboard skills, with knowledge of processing orders/invoices
  • Fit to carry out duties and tasks including lifting and handling equipment etc. (Some of which will be of a heavy nature)
  • Ability to work under own supervision and initiative
  • Ability to communicate with colleagues, supervisors, managers and other personnel as appropriate in person/on the telephone and in writing

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