Financial Administrator

16 hours ago

Hounslow, Greater London, United Kingdom Reed Full time
Finance Officer Job Description

We are seeking a highly skilled Finance Officer to join our team at Reed. The successful candidate will be responsible for managing the school's financial administration, ensuring compliance with financial regulations, and overseeing the Finance Office's functions and resources.

Key Responsibilities:
  • Financial Management: Maintain school accounts using FMS and manage the unofficial school fund with Quick Books.
  • Income Management: Ensure all income due to the school is received and liaise with the Local Authority for financial management.
  • Financial Transactions: Conduct financial transactions in accordance with DfES, LA, and school financial regulations.
  • Audit Procedures: Facilitate audit procedures, including arranging annual audits and implementing recommendations.
  • VAT Accounting: Manage VAT accounting, payment, and monthly reclaim returns.
  • Expenditure Administration: Administer records of expenditure for each cost centre, reporting any budget discrepancies.
  • Petty Cash Administration: Handle petty cash administration and reimburse staff for expenditures.
  • Banking and Collections: Oversee the collection, recording, and banking of school monies, and issue receipts for various transactions.
  • Lettings and Minibuses: Coordinate with the Premises team for out-of-hours school usage and collection of lettings fees, and ensure minibuses are legally compliant.
  • Purchase Orders and Invoices: Process purchase orders and invoices, ensuring timely payments to suppliers.
  • Bank Account Management: Oversee bank accounts, including monthly reconciliations and handling banking errors.
  • End-of-Year Accounts: Assist in the preparation of end-of-year accounts and manage the ParentPay system.
  • Insurance and Inventories: Maintain school insurances, process claims, and manage inventories.
Requirements:
  • Proven Experience: Proven experience in financial administration, preferably within an educational setting.
  • Financial Management Systems: Familiarity with financial management systems (FMS) and Quick Books.
  • Financial Regulations: Knowledge of DfES, LA, and school financial regulations.
  • Organisational Skills: Strong organisational skills and attention to detail.
  • Time Management: Ability to manage multiple tasks and meet deadlines.
  • Communication Skills: Excellent communication and interpersonal skills.
  • Software Proficiency: Proficiency in using financial software and Microsoft Office Suite.

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