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Administrative Coordinator

2 months ago

Solihull, Solihull, United Kingdom Halmer Recruit Full time

Job Title: Administrator

Job Summary:

Halmer Recruit is seeking a highly organized and detail-oriented Administrator to join our team. As an Administrator, you will be responsible for providing administrative support to our data optimisation team, ensuring the smooth operation of our vehicle management system.

Key Responsibilities:

  • Client Communication: Prepare and send driver packs to clients prior to vehicle delivery, and assist in monitoring and managing client MOT/Service/vehicle recall and Insurance reminders.
  • Reporting and Data Analysis: Produce client-related reports as directed by the team lead, and manage client driver fines administration and update the vehicle management system accordingly.
  • Customer Service: Administer and report on company and client MID, and administer and update customer toll accounts where applicable.
  • Administrative Tasks: Undertake tasks and administration relating to the taxing of vehicles, logging and filing of fleet V5 documents, and process department post on a daily basis.
  • Support Functions: Assist with driver licence mandate processing and administration, driver grey fleet paperwork processing and administration, and process driver removals upon request by the customer.
  • Compliance and Quality: Produce and action weekly driver reports to ensure continued GDPR compliance, and answer all overflow calls from Reception and team members, taking messages and assisting where possible.

Requirements:

We are looking for a professional team player with excellent communication skills and the ability to juggle tasks and have some previous experience in a similar role and/or in the fleet management industry. If you are a detail-oriented and organized individual who is passionate about providing exceptional customer service, please apply for this exciting opportunity.