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Senior Administrative Coordinator

3 months ago

London, Greater London, United Kingdom University of Bristol Full time
Position Overview

The University of Bristol is in search of a dedicated Executive Assistant to provide comprehensive support within our vibrant academic environment.

This role involves collaborating with a compact executive team to facilitate daily operations, which may include engaging with student representatives, assisting in the onboarding of new personnel, and managing honorary staff coordination among various responsibilities.

The Executive Assistant will play a crucial role in supporting senior academic staff with diary management, event planning, and other essential activities, necessitating a high degree of professionalism, discretion, and confidentiality.

Proactive problem-solving and adaptability are key, as the role requires responding to shifting priorities and managing a dynamic workload effectively.

Familiarity with diverse IT systems is essential, and experience with university protocols will enhance your ability to assist our academic and executive teams efficiently.

Key Responsibilities
  • Manage complex scheduling and provide administrative support to senior academic personnel.
  • Maintain and update web content and digital platforms.
  • Collaborate with the EDI lead on digital communication strategies.
  • Assist in various school activities, including recruitment and staff induction.
  • Contribute to drafting internal communications, such as weekly updates.
  • Organize and support committee meetings.
  • Coordinate activities for honorary and associate staff.
  • Plan events and facilitate recruitment processes, both online and in-person.
Candidate Profile
  • Exceptional organizational, customer service, and communication skills, both written and verbal.
  • Proficient in digital communication and web content management.
  • Ability to execute tasks with a high degree of accuracy.
  • Flexible, collaborative, and capable of working independently while demonstrating initiative.
  • Able to thrive in a fast-paced environment, managing multiple tasks and adapting to changing circumstances.
  • Experienced in utilizing various IT systems and quick to learn new technologies.