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File Management Coordinator

2 months ago

Arbroath, Angus, United Kingdom Pertemps Recruitment Ltd Full time
Job Title: File Management Assistant - Administrator

Job Type: Full-time

Pay Rate: £24,003.95 pro rata (£12.70 per hour)

Duration: Initially 2 months

Location: Arbroath

Hours: 21.75 hours per week (2 days at Brunton Block, 1 day at Bruce House)

We are seeking two diligent and detail-oriented File Management Administrators to support our client's team in Arbroath. This role involves managing and organizing files, preparing documents for digitalization, and maintaining accurate file records.

Key Responsibilities:
  • Log and mark files accurately.
  • Cross-reference files against the file log to ensure accuracy.
  • Update and maintain the file catalogue.
  • Number bays according to the floor plan.
  • Organize and file paperwork correctly.
  • Reduce box capacity for easier file access during SARS/file requests.
  • Photocopy documents for file requests.
  • Compile documents for legal purposes if required.
  • Print and file server back files.
  • Provide phone cover when necessary.
  • Process invoices.
  • Manage residential timesheets and HR reporting statistics.
  • Prepare and send letters, including short break letters, meeting letters, review letters, and resource panel agendas/invites.
Ideal Candidate:
  • Excellent understanding of GDPR compliance.
  • Strong organizational skills with an ability to manage multiple tasks efficiently.
  • Initiative-driven with a keen attention to detail.
  • Proficiency in Microsoft Office, particularly Excel.