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Office Coordinator
3 months ago
Position Overview
The role of the Office Services Assistant is essential for maintaining the efficiency and functionality of the office environment. This position is designed for a proactive individual who can manage various administrative tasks while ensuring a welcoming atmosphere for visitors.
Key Responsibilities
Reception Duties:
- Greet and assist visitors with professionalism.
- Provide refreshments to guests as needed.
- Prepare meeting rooms by ensuring they are tidy and well-equipped.
Facilities Management:
- Coordinate with cleaning staff to maintain office cleanliness.
- Address maintenance issues by reporting them to the appropriate personnel.
- Ensure communal areas are organized and well-stocked.
Supply Management:
- Monitor and order kitchen and office supplies regularly.
- Conduct inventory checks for stationery and other materials.
- Manage the recycling and disposal of office materials responsibly.
Onboarding Support:
- Prepare workspaces for new employees, including necessary supplies.
- Facilitate orientation sessions for new team members.
Daily Operations:
- Serve as the primary contact for incoming and outgoing deliveries.
- Handle daily mail and postal services.
- Maintain a clear and safe environment by ensuring fire exits are unobstructed.
Monthly Responsibilities:
- Conduct safety checks on emergency equipment.
- Review cleaning services and maintain accurate records.
Travel Coordination:
- Assist with travel arrangements and inquiries for staff.
Qualifications and Skills
The ideal candidate will possess:
- Proficiency in Microsoft Office applications.
- Strong organizational skills and attention to detail.
- Excellent communication abilities, both written and verbal.
- A positive attitude and a willingness to take on new challenges.
- Ability to work collaboratively within a team environment.
Benefits
Our client offers a competitive salary along with a comprehensive benefits package, including:
- Performance-based bonuses.
- Generous holiday allowance.
- Pension scheme.
- Health and wellness programs.
- Professional development opportunities.
Work Environment
The company promotes a supportive and inclusive workplace culture, valuing diversity and encouraging applications from all qualified individuals.
