Commercial Assistant
4 weeks ago
We are a rapidly growing software company of around 20 people based near Oxford & Bicester with an office in White City, London. Our team is dedicated to developing Machine Learning & Digital Twin software for the Aerospace, Defence and Urban Air Mobility sectors.
The RoleWe are seeking a detail-oriented and organized Commercial Administrative Assistant to support our commercial and business development team. In this role, you will assist with a wide range of administrative tasks, helping to ensure the smooth running of business operations.
Key Responsibilities- Provide day-to-day administrative support, including managing schedules, organizing meetings, and handling correspondence for the business development and commercial teams.
- Assist in the preparation, formatting, and proofreading of commercial documents, contracts, and proposals. Ensure all relevant paperwork is properly filed and accessible.
- Maintain accurate records of client interactions, contracts, and sales data. Assist in preparing regular reports for internal teams to track key commercial metrics.
- Support the team in maintaining client relationships by assisting with client communication, scheduling meetings, and following up on inquiries.
- Help coordinate the internal processes for bids, proposals, and contract renewals by liaising with relevant teams and ensuring timelines are met.
- Provide support in researching potential markets, competitors, and clients to aid business development efforts.
- Help with general office management tasks, such as ordering supplies, organizing files, and assisting with travel arrangements for the commercial team.
- At least 1 year of experience in an administrative or support role, ideally within a commercial or business development environment. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable working with data entry systems.
- Attention to detail and ability to handle confidential information responsibly.
- A proactive approach to problem-solving and the ability to work both independently and as part of a team.
Hybrid working could be considered, but you will generally work in White City, London or our Head Office in Westcott Venture Park (15 minutes' drive from Bicester or Aylesbury, 30 minute drive NE of Oxford).
Benefits- Opportunity to work in (and grow with) a rapidly growing company in a supportive and friendly team in professional facilities with flexibility and minimum bureaucracy.
- We provide a share options scheme for qualifying employees.
- 33 days annual holiday (including bank holidays), Employee Assistance Programme, cycle to work scheme and support for Continuous Professional Development.
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