Document Coordinator

5 days ago

Glasgow, Glasgow City, United Kingdom Wood Full time

Wood is seeking a skilled Document Controller to join its Process & Energy team, focusing on the collection, distribution, retention, and archiving of documents through Electronic Document Management Systems (EDMS) and work processes on large-scale EPCm projects within various onshore industries, including oil and energy, petrochemical, life sciences, and others.

This is a permanent staff role based within our Glasgow office, where we recognize the value of hybrid working.

Join a Culture of Innovation

As a Document Controller, you will ensure that all technical engineering documentation, supplier, and third-party associated with the assigned project scope is registered, filed, transmitted, and archived in compliance with document management procedures.

The Role

Key responsibilities include:

  • Managing and maintaining accurate and up-to-date documentation
  • Coordinating with project teams to ensure timely and efficient document delivery
  • Developing and implementing document management procedures
  • Providing training and support to project teams on document management systems
  • Ensuring compliance with regulatory requirements and industry standards

What We Can Offer

  • Meaningful and Interesting Projects delivered to leaders of industry across emerging energy sectors
  • Flexible Working Arrangements that balance client, team, and individual needs, offering hybrid and remote working where relevant
  • Commitment to Diversity and Inclusion; we are an organization actively committed to diversity and inclusion across our business
  • Competitive Salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
  • Flexible Benefits Package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
  • Commitment to Continued Professional Development; development plans that are tailored to your individual needs and interests
  • Global Connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
  • Knowledge of MS Office
  • Knowledge of SharePoint / Documentum / FusionLive / ProjectWise or similar EDMS
  • Knowledge of Adobe
  • Communication skills - both written and verbal
  • Skills in word processing, spreadsheets, database applications, and Electronic Document Management Systems

Personal Attributes:

  • Excellent organizational skills and a logical and ordered approach
  • Effective communication and interpersonal skills
  • Strong team player
  • Ability to work in a high-pressure environment, paying strict attention to detail and ensuring the accuracy of outputs

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