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Client Support Specialist

3 months ago


Ipswich, Suffolk, United Kingdom WNS Global Services Full time
Job Overview

Available Working Hours:

Evenings on weekdays: 17:30 - 22:30

Mornings on weekdays: 07:00 - 09:00

Saturday: 6-12 hours.

Sunday: 6-12 hours.

Applicants should be prepared to work either Saturday or Sunday, including bank holidays.

Flexible scheduling will be discussed during the interview process.

Training Requirement:

Flexibility is essential to complete a 4-week training period, requiring up to 35 hours per week.

Core Responsibilities:

The primary objective is to deliver outstanding customer service to our clients by ensuring that all incoming calls are addressed promptly and handled with professionalism, while proactively managing claims.

Negotiate all claims within the established Service Level Agreements, maintaining high service standards and best practices.

Key Responsibilities Include:

  • Responding to phone calls and documenting interactions in accordance with WNS' established protocols.
  • Logging all calls in Proclaim or the relevant client system.
  • Managing calls at the source whenever feasible; if unable to assist immediately, ensure timely follow-up.
  • Communicating with all relevant parties through phone, written correspondence, and other appropriate methods.
  • Prioritizing workload effectively and adhering to time management schedules.
  • Ensuring all promised callbacks are executed within agreed timelines.
  • Maintaining records and diaries for your client portfolio in line with Key Performance Indicators (KPIs).
  • Conducting necessary inquiries to facilitate the negotiation of customer claims on optimal terms.
  • Identifying and addressing potential fraud, repudiation, and voidance issues.
  • Managing complaints in accordance with company procedures.
  • Keeping policyholders informed about the status of their claims through verbal and written communication.
  • Performing administrative tasks related to claims, including organizing and updating claim portfolios efficiently.
  • Gathering accurate information and documentation to advance claims.

Qualifications:

Essential:

  • GCSE qualifications in English and Mathematics.
  • Experience in a call center environment, customer service, or insurance.
  • A confident and positive demeanor when interacting with customers and company representatives.
  • Ability to demonstrate empathy, tact, and diplomacy when dealing with customers, especially those who may be distressed.

Desirable:

  • Experience in commercial insurance.
  • Capability to identify and manage complex claims or escalate them to senior staff as necessary.
  • A background in customer relations or conflict resolution is advantageous.

Additional Information:

This is a part-time, permanent position.