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Coordinator for FutureLaw Administration
3 months ago
Exciting Opportunity: We are seeking a dedicated Administrative Coordinator to join our esteemed FutureLaw team.
Role Overview: The ideal candidate will collaborate closely with our FutureLaw team to facilitate various projects for both the firm and our clients. This position will provide essential support to our Senior Operations Manager, Head of FutureLaw, and the Managed Legal Service team, while also assisting the broader FutureLaw team. This role is perfect for individuals eager to embark on a career in business analysis within a vibrant and innovative legal environment.
What We Offer: We are committed to your professional growth. You will benefit from a tailored, ongoing training program designed to enhance your commercial and technical abilities, enabling you to manage a diverse workload effectively. As a member of our FutureLaw team, your contributions will be crucial to our ongoing success, and your efforts will be acknowledged and valued.
Your ResponsibilitiesAs a FutureLaw Administrative Coordinator, your daily tasks will include:
- Drafting and modifying documents, particularly using PowerPoint, Word, and Visio, including the creation and management of templates as necessary;
- Developing and updating Excel spreadsheets, incorporating formulas and executing Mail Merge;
- Coordinating travel and accommodation arrangements for the team;
- Collaborating with the Senior Operations Manager on process improvement initiatives as part of our Centre of Excellence;
- Managing invoicing tasks, including generating WIP reports, preparing budgets for the Legal Project Management team, issuing bills, and processing approved invoices;
- Ensuring timely and accurate recording, coding, approval, and payment of all supplier invoices, while adhering to internal compliance checks;
- Assisting in the organization and facilitation of workshops with internal teams and clients, promoting effective communication and teamwork;
- Documenting process maps and workflows to capture current and future operational states using tools like Microsoft Visio or Miro;
- Collecting and analyzing stakeholder requirements through interviews, surveys, and observations to ensure project goals are clearly defined;
- Supporting the team with financial oversight, including client balances and aged debt;
- Overseeing the expense management process for the team;
- Assisting the FutureLaw leadership team with onboarding new employees and offboarding departing staff, ensuring a smooth transition;
- Setting up new matters and aiding in the closure of completed cases;
- Supporting the FutureLaw team in organizing external events and webinars;
- Facilitating transformation and design thinking workshops, including managing room bookings and participant lists;
- Providing comprehensive administrative support to the FutureLaw team, including scheduling meetings, preparing agendas, and coordinating logistics for workshops and training sessions;
- Enhancing internal communications through our intranet, MS Teams sites, and email channels.
- Exceptional communication skills, both verbal and written;
- Strong attention to detail and organizational skills, with the ability to adapt to changing tasks and priorities;
- Proficient in Teams, Word, and Outlook; familiarity with Visio and financial systems is advantageous;
- Advanced proficiency in PowerPoint and Excel, including the ability to utilize complex functionalities and formulas;
- Training in TLT's house style and current legal technologies will be provided as necessary;
- Demonstrated accuracy in data management, time management skills, and organizational capabilities;
- Ability to work independently and collaboratively, maintaining a professional and positive demeanor;
- Quick to assimilate information with a keen interest in expanding knowledge of TLT, the legal sector, and our clients;
- Ability to engage effectively with senior stakeholders, fee earners, support staff, and external contacts;
- Willingness to explore new tools and embrace emerging technologies.
TLT is a dynamic, rapidly growing law firm that empowers clients to stay ahead of the curve, and we extend the same commitment to our employees.
We partner with prominent clients across innovative sectors, boasting a national and international presence with over 1,200 professionals in offices throughout the UK and a network of partner firms across Europe, India, and the US. Our firm has been recognized for its exceptional achievements.
Our mission is to safeguard, prepare, and advance our clients for future challenges, and we are equally dedicated to our employees, communities, and the environment. In our collaborative culture, we encourage everyone to express their authentic selves, contribute ideas, and participate actively.
Our BenefitsWe highly value our employees and strive to ensure you feel appreciated. You will receive a competitive salary with regular reviews. Additionally, you will have access to a comprehensive range of benefits through our flexible benefits scheme, including 25 days of annual leave (increasing to 30 days based on tenure) and private medical insurance.
At TLT, we embrace a fully flexible working model, empowering our employees to work in a manner that suits their needs, those of our clients, and the broader team. This approach emphasizes hybrid working and supports a healthy work-life balance.
