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Administrative Coordinator

2 months ago

Derby, Derby, United Kingdom AWD online Full time
Job Summary

We are seeking an experienced Administrative Coordinator to join our team at AWD online. As an Administrative Coordinator, you will be responsible for providing administrative support to our Training and Development Department.

Key Responsibilities
  • Ensure all pre-training and post-training documentation and processes are followed and completed
  • Plan and schedule all refresher certifications and accreditations
  • Ensure administrative housekeeping accuracy and certifications are received
  • Manage training expenditure against raised POs, invoices, and budget forecasting
  • Link Learning Management Systems to keep training records accurate and valid
  • Track eLearning activities for all colleagues, ensuring all courses are followed up and completed
  • Provide relevant training reports to stakeholders by linking to Learning Management Systems
  • Manage the sign-off process for new starters on the Learning Management System
  • Oversee the Training and Career Management inbox, answering or forwarding any new queries
  • Support the Apprentice and Training Manager with administration tasks; planning and scheduling training courses, events, accommodation, updating trackers and programme data
  • Support Induction with administration tasks; planning and scheduling sessions, events, accommodation, updating trackers and programme data, managing facilitators' resources and rotas
  • Schedule and manage IOSH training and development activities with stakeholders
  • Support functional administration tasks
  • Liaise with operational management teams to obtain evidence of training
Requirements
  • Excellent attention to detail
  • A well-developed knowledge of training management techniques and processes with experience in evaluating the success of delivered programs and learning
  • Having a continuous improvement mindset
  • Experience in data entry and administration
  • An ability to work independently and follow a high-level outline
  • Excellent interpersonal skills with the ability to build trusted work relationships with the team and external stakeholders/providers
  • High level of initiative with a self-starter attitude
  • Communication skills across different cultures and with individuals at different levels of seniority
  • Excellent organisation skills, ability to handle and prioritise work methodically, and being conscious of working to high-quality standards
Desirable
  • Train the Trainer skills and training delivery
  • Experience with the CITB financial levy and grant application process
  • Experience in Learning Management Systems to host eLearning and training events
  • Experience in the construction and industrial industries
  • Coordinating training events