Conveyancing Secretary

2 weeks ago


Gravesend, Kent, United Kingdom Recruitment Solutions Full time

Job Summary

We are seeking a highly organized and detail-oriented Conveyancing Secretary to join our team at Recruitment Solutions. As a Conveyancing Secretary, you will play a vital role in supporting our conveyancing team by ensuring the smooth flow of documents and correspondence.

Key Responsibilities

  • Manage and maintain accurate and up-to-date filing systems, both physical and digital.
  • Prepare and type legal documents, including contracts and correspondence, with a high level of accuracy and attention to detail.
  • Provide administrative support to the conveyancing team, including scanning, emailing, and faxing documents as required.
  • Assist with the preparation of trial bundles and other court-related documents.
  • Answer and direct phone calls, take messages, and respond to routine inquiries.
  • Manage the Fee Earners diary, scheduling internal and external meetings, and ensuring timely follow-up.
  • Provide support to other secretaries in the department or across the firm as needed.

Requirements

  • Excellent IT skills, particularly in Microsoft Word, with basic knowledge of PowerPoint and Excel.
  • Strong telephone skills and ability to communicate effectively with clients and colleagues.
  • Interest in legal matters and understanding of the need for confidentiality.
  • Well-organized, careful, and conscientious approach to work.
  • Ability to work independently and as part of a team.
  • Ability to work under pressure and meet deadlines, prioritizing tasks effectively.
  • Clear speaking and writing skills, with good grammar and a strong grasp of the English language.
  • Good social skills, including tact, patience, understanding, and persuasiveness.
  • Smart appearance and professional demeanor.

Qualifications and Education

  • Good standard of general education, especially in English.
  • Numerate and literate, with strong word processing skills.
  • Training as a legal secretary or relevant qualification.


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