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Executive Assistant to Senior Executive
2 months ago
Administrative Support Role
We are seeking an experienced Administrative Support Specialist to join our team at H9 Human Resources. As an Executive Assistant to a Senior Executive, you will provide high-level administrative support to our Senior Manager, enabling them to be productive with their time.
The ideal candidate will have extensive experience working as a Personal Assistant in a previous business for a Senior Manager or Executive. You will be responsible for managing a busy diary, making appointments, and arranging meeting rooms. You will also be the first point of contact for clients, answering queries, taking messages, and fielding calls where appropriate.
Key Responsibilities:
- Manage all incoming communication, ensuring that all mail is processed in an accurate and timely manner.
- Organize and make travel arrangements when necessary, and ensure that all work activities are scheduled effectively.
- Communicate on a daily basis with Directors, ensuring a high level of awareness of current priorities and whereabouts.
- Liaise with various internal and external employees and stakeholders of the business.
- Project management, liaising with and supporting the Leadership Team on projects, meetings, and other initiatives.
- Networking internally - building relationships with internal stakeholders.
- Supporting the Senior Manager with internal communications and content creation.
Requirements:
- Excellent written skills.
- Ability to forge and maintain good working relationships with customers.
- Well-articulated, with excellent communication skills to all levels of staff.
- Excellent organizational skills and exceptional attention to detail.
- Ability to prioritize and act on own initiative.
- Able to work to deadlines and have a flexible approach.
- Ability to work autonomously and proactively.
- Confident and assertive.
What We Offer:
- Competitive salary and benefits package.
- Opportunity to work with a dynamic and growing company.
- Chance to develop your skills and experience in a supportive and collaborative environment.
