Minute Taker/Executive Assistant
3 weeks ago
Job Summary:
St Kentigern Hospice is seeking an experienced Minute Taker/Administrative Assistant to join our team. As a key member of our administrative team, you will play a crucial role in documenting accurate and comprehensive minutes of meetings held within the Hospice.
Main Responsibilities:
Attend meetings and other events within the organisation as mutually agreed, including diary management and taking comprehensive and accurate minutes.
Record the attendance of Trustees and other attendees at meetings and record apologies for absences.
Utilise active listening skills to capture and document key points, discussions, decisions, and action items during meetings.
Collaborate with meeting organisers to understand the objectives, context, and desired outcomes of each meeting.
Maintain strict confidentiality and discretion in handling sensitive information discussed during meetings.
Prepare drafts of meeting minutes promptly and efficiently, ensuring accuracy, clarity, and adherence to established formatting guidelines, and are sent out to Committee and Board members in a timely manner in line with the agreed timescales.
Review and proofread meeting minutes for clarity, spelling, and grammar, making necessary revisions before finalising.
Collaborate with stakeholders to address any concerns or discrepancies in the meeting minutes, ensuring their accuracy and approval.
Maintain the agreed record-keeping system for meeting minutes, ensuring they are properly filed and easily accessible.
Responsible for staying updated with organisational policies, procedures, and relevant guidelines to ensure compliance and consistency in minute taking practices.
About Us:
St Kentigern Hospice is a leading healthcare provider in the region, offering a range of services to patients and their families. We are committed to providing high-quality care and support, and we are seeking a dedicated and experienced Minute Taker/Administrative Assistant to join our team.
Benefits:
We offer a range of benefits to our employees, including:
Free parking on site
A pleasant modern atmosphere to work in
The ability to transfer an existing NHS pension over to the hospice
A contributory pension scheme
Clinical and clinical support staff are aligned with NHS pay rates, with a pay progression system in place and we align with the real living wage
Occupational health support
Education and training programme for all staff
Provide equality of opportunity for all our staff and volunteers
We promote being a real living wage employer
Enhanced benefits: Maternity/paternity and adoption leave, occupational sick pay, free flu jabs, Bereavement leave and support, five weeks annual leave plus bank holidays, Discounted staff menu.
Work as a team across all departments to ensure our values are met
We believe our organisation is compassionate, person-centred, dignified, respectful, and holistic
Open spaces in the garden to sit and reflect
Reviewed externally and classed as excellent.
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