Minute Taker/Executive Assistant
4 weeks ago
Job Summary
St Kentigern Hospice is a leading healthcare provider in St Asaph, offering a supportive work environment and excellent benefits. We are seeking an experienced Minute Taker/Administrative Assistant to join our team.
Main Responsibilities
Attend meetings and events, taking comprehensive and accurate minutes, and maintaining confidentiality.
Record attendance, apologies, and action points, and utilize active listening skills to capture key discussions and decisions.
Collaborate with meeting organizers to understand objectives, context, and desired outcomes, and maintain strict confidentiality and discretion.
Prepare drafts of meeting minutes promptly and efficiently, ensuring accuracy, clarity, and adherence to established formatting guidelines.
Review and proofread meeting minutes for clarity, spelling, and grammar, making necessary revisions before finalizing.
About Us
St Kentigern Hospice is a compassionate and person-centered organization, committed to providing exceptional care and support to our patients and staff.
We offer a range of benefits, including free parking, a discounted staff menu, and a contributory pension scheme.
Requirements
Essential qualifications include GCSE C grade in English and Mathematics, RSA/equivalent secretarial qualification, and audio typing.
Desirable qualifications include Welsh communicator oral and written, shorthand, and IT qualification.
Values
We are seeking a confident, outgoing, and friendly individual with excellent communication and organizational skills.
A flexible approach to problem-solving and a professional appearance are essential.
Aptitude and Abilities
Excellent communication, organizational, and time management skills are required, as well as the ability to work independently and as part of a team.
A strong understanding of data protection and confidentiality is essential.
Experience
Experience in minute taking for senior-level committees and working with senior managers to provide secretarial and administrative support is desirable.
IT competence in using Microsoft Word, Outlook, and Excel, and the internet, is essential.
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