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Human Resources Coordinator

2 months ago

Belfast, United Kingdom Hays Business Support Full time
Your New Company
This organization is a well-established entity operating within the construction and gas sectors in Northern Ireland. They are recognized as a leading name in their field, providing essential services to the community.

Your New Role
This is a full-time, permanent position requiring office attendance five days a week, with standard working hours from 8:30 AM to 5:00 PM, Monday to Thursday, and 8:30 AM to 4:30 PM on Fridays (totaling 37 hours per week). Consideration for part-time hours may be given.

Your Key Responsibilities:
  • Serve as the primary contact for all HR inquiries, offering professional guidance and support to both management and staff regarding HR policies and procedures.
  • Assist Line Managers with employee relations matters, including grievances, investigations, and disciplinary actions.
  • Track employee absences across the organization, providing accurate reports and initiating the absence management process as necessary.
  • Oversee the employee lifecycle from onboarding to offboarding, ensuring all relevant documentation and processes are completed and communicated to the appropriate parties.
  • Manage the recruitment process for both temporary and permanent positions, from vacancy notifications to new hire orientation.
  • Maintain the HR system and physical records with accuracy and timeliness to ensure the integrity of employee data and payroll information.
  • Continuously assess and enhance administrative systems and processes to improve team efficiency and service delivery.
  • Compile data and prepare annual monitoring reports to ensure compliance with Equality Commission requirements.
  • Process monthly payroll accurately and on schedule, collaborating with the payroll provider to meet HMRC obligations.
  • Review and update HR policies in accordance with current legislation and organizational procedures.
  • Assist in managing purchase requisitions and invoice processing.
  • Support the HR Manager with confidential matters related to the employee lifecycle as needed.
  • Adhere to Health and Safety policies and promote equal opportunities and customer care in alignment with organizational goals.
What You'll Need to Succeed:
To qualify for this position, candidates should possess:
  • A degree in a relevant HR discipline or a CIPD qualification.
  • Associate level CIPD (Level 3 or above).
  • A minimum of 2 years' experience in a generalist HR role covering the complete HR lifecycle.
  • Experience in advising management and participating in all recruitment phases, including advertising, shortlisting, interviewing, and selection.
  • Experience managing employee relations issues such as disciplinary actions and grievances.
  • Knowledge of absence management processes, including recording and advising management.
  • Familiarity with employment legislation.
  • Experience using HR/Payroll databases while ensuring data integrity.
  • Experience with digital recruitment methods.
  • High levels of integrity and confidentiality.
  • Strong emotional intelligence, capable of building rapport and trust.
  • A methodical approach to handling large volumes of data.
  • Proficient IT skills, including the use of MS Office applications like Word, Excel, Outlook, and PowerPoint.
What You'll Receive in Return:
In return for your expertise, you will be offered:
  • A competitive salary and annual bonus.
  • Complimentary transportation services.
  • An excellent pension scheme.
  • Opportunities for career advancement.
  • Life assurance coverage.
  • Access to an employee assistance program.
  • Early finish on Fridays.
  • Cycle to work scheme.
  • Free parking facilities.
Next Steps:
If you are interested in this opportunity, please submit your CV for consideration. If this position does not align with your career goals, feel free to reach out for a confidential discussion regarding your career aspirations.