Lead Medical and MDT Administrative Coordinator

4 weeks ago

Bath, Bath and North East Somerset, United Kingdom Royal United Hospitals Bath NHS Foundation Trust Full time

Position Overview

This pivotal role is essential in delivering administrative and secretarial assistance to our team of Consultant Histopathologists and Senior Laboratory personnel.

The department is responsible for reporting surgical histology cases and cytology samples, facilitating numerous clinicopathological meetings each month, and providing a comprehensive cellular pathology service to healthcare professionals.

This position presents both challenges and opportunities, making it an engaging and fulfilling career choice. We pride ourselves on our cohesive team environment, where support and understanding are paramount, allowing us to collectively enhance the experience for our patients and colleagues. This role is ideal for an experienced medical secretary seeking advancement and eager to develop their skills through our structured training program.

Key Responsibilities

As a member of our dedicated team of medical secretaries and administrative staff, the responsibilities of the Lead Medical and MDT Administrative Coordinator include:

  • Audio-typing of histopathology and cytopathology reports utilizing the Winscribe digital dictation system and the pathology information system.
  • Collaborating with fellow secretaries to prepare case lists for multiple multidisciplinary team meetings each month, ensuring accurate patient identification and case compilation.
  • Assisting in the coordination and management of histopathology cases for Multidisciplinary Team Meetings (MDT) to ensure effective patient management throughout their care journey.
  • Performing various administrative tasks that contribute to the efficient delivery of histopathology services, including responding to telephone and email inquiries.
  • Typing external supplementary reports as required.
  • Providing secretarial support to Consultant Histopathologists, Specialist Registrars, the Laboratory Manager, and Senior Laboratory Staff.

We encourage prospective candidates to familiarize themselves with our department to gain insight into our operations.

About Our Organization

At the Royal United Hospitals Bath NHS Foundation Trust, we prioritize placing individuals at the center of our mission, collaborating as a unified team to positively impact our patients, colleagues, and community. Every role is valued, and we appreciate the contributions made towards delivering exceptional, patient-centered care.

We are dedicated to fostering a compassionate and inclusive workplace, as evidenced by our expanding network of staff groups that celebrate achievements and create opportunities for dialogue and growth. We embrace diversity, promote kindness and respect, and firmly believe that our differences strengthen our organization.

A culture of continuous learning, development, and innovation is integral to our organization. We are committed to supporting your professional growth and helping you reach your full potential.

We prioritize staff wellbeing through a comprehensive support program that addresses all aspects of a healthy lifestyle, including physical, emotional, spiritual, and financial health.

We are eager to support you in your career journey and hope you consider joining our team.

Qualifications and Experience

Essential Qualifications

  • GCSE Grade C in English Language and Mathematics or equivalent.
  • NVQ Level 3.
  • Word-processing/Typing-RSA Level II or equivalent in typing and audio-typing or a comparable secretarial qualification.

Essential Experience

  • Prior secretarial experience in an acute healthcare environment as a medical secretary or similar role.
  • Recent experience in an office setting.

Essential Knowledge

  • Strong knowledge of computerized databases and Microsoft Office.
  • Experience in inputting accurate and timely data into computer systems.
  • Comprehensive understanding of medical terminology.
  • Clear understanding of multidisciplinary team collaboration practices.

Essential Skills

  • Exceptional audio-typing and touch typing skills with a high level of accuracy.
  • Strong verbal and written communication skills.
  • Excellent organizational abilities to coordinate meetings and manage data collection.
  • Capability to work under pressure and meet tight deadlines.

Emotional Resilience

Able to engage with a diverse range of health professionals and teams, demonstrating self-awareness and adaptability in response to varying behaviors.

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