Administrative Coordinator

4 weeks ago

Aylesbury, Buckinghamshire, United Kingdom Oxford Health NHS Trust Full time

Job Overview

Are you seeking a dynamic and fulfilling position within a vibrant and collaborative team environment?

The ideal candidate will possess strong organizational skills and a proactive attitude, taking pride in completing tasks efficiently. Exceptional interpersonal skills are essential, as this role requires interaction with various stakeholders including patients, family members, healthcare professionals, and internal staff.

This position demands a high degree of organization and effective communication abilities. The capacity to handle multiple tasks simultaneously and meet deadlines is crucial.

If you believe you embody these qualities, we welcome your application. Job sharing arrangements may be considered.

Key Responsibilities

To deliver a high-quality, confidential administrative and secretarial support service to the team.

To assist the ADHD, ASD, and Psychological Therapies Teams with administrative tasks.

About Us

Oxford Health NHS Foundation Trust is dedicated to providing comprehensive physical, mental health, and social care services for individuals of all ages across various regions.

Our services are offered in community settings, hospitals, clinics, and within the homes of those we serve, ensuring care is delivered as close to home as possible.

Our vision is to ensure that every individual receives: "Exceptional care provided by an exceptional team"

Our core values are: "Compassionate, Safe, and Excellent"

At Oxford Health, we provide a range of benefits aimed at enhancing your career and well-being, including:

Opportunities for career advancement Access to tailored training and development programs Generous annual leave, increasing with length of service NHS discounts at various retailers Competitive pension options Lease car and cycle-to-work schemes Employee Assistance Programs Mental Health First Aid support Accommodation options (subject to availability) Staff support and networking groups facilitated by our Equality, Diversity & Inclusion team

Job Duties

To manage and coordinate new referrals and re-referrals to the team, prioritizing those needing immediate attention.

To establish and oversee appointment scheduling systems.

To maintain a precise database and oversee the input of client activity to illustrate service performance, including report generation.

To prepare agendas and record minutes for weekly team meetings, ensuring timely distribution of all relevant documents.

To process orders, invoices, and internal charges using the eProcurement system as required.

To participate in mandatory training and other relevant educational opportunities to enhance personal knowledge, ensuring training records are current.

To engage in monthly management meetings and annual performance reviews with the Admin & Performance Manager.

To report maintenance concerns to the Estates Department, keeping the Admin & Performance Manager informed of necessary actions.

To communicate IT issues to the IT Department and maintain close collaboration to ensure resolution.

To adhere to Health & Safety at Work Policies and Trust policies, ensuring compliance.

To undertake any additional duties as assigned by the Admin & Performance Manager and/or Team Manager.

Required Knowledge and Skills

Essential

Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook

Desirable

Familiarity with RIO or similar patient management systems

Qualifications

Essential

GCSEs in English and Maths (minimum Grade C or equivalent) Understanding of GDPR and its implications for this role

Experience

Essential

Administrative or secretarial experience within an NHS environment Experience handling confidential information

Personal Attributes

Essential

Strong communication and organizational capabilities Ability to prioritize tasks and demonstrate initiative Competence in thriving within a fast-paced setting

  • Administrative Coordinator

    4 weeks ago

    Aylesbury, Buckinghamshire, United Kingdom Adecco Full time £24,000

    Position Title: Administrative Coordinator Contract Type: Permanent, Full-Time Salary: £24,000 per annum Our client, a reputable organization, is seeking a committed Administrative Coordinator to enhance their team. They provide a friendly and informal work atmosphere, presenting an excellent chance for career advancement and a collaborative team...

  • Administrative Services Coordinator

    1 day ago

    Aylesbury, Buckinghamshire, United Kingdom CNWL NHS Foundation Trust Full time

    {"title": "Senior Administrator", "description": "Job SummaryWe are seeking a highly skilled and experienced Senior Administrator to join our team at CNWL NHS Foundation Trust. As a key member of our administrative team, you will be responsible for providing comprehensive administrative support to our healthcare services.Key ResponsibilitiesManage...

  • Administrative Services Coordinator

    24 hours ago

    Aylesbury, Buckinghamshire, United Kingdom CNWL NHS Foundation Trust Full time

    {"title": "Senior Administrator", "description": "Job SummaryWe are seeking a highly skilled and experienced Senior Administrator to join our team at CNWL NHS Foundation Trust. As a key member of our administrative team, you will be responsible for providing comprehensive administrative support to our healthcare services.Key ResponsibilitiesManage...

  • Office Administration Coordinator

    4 weeks ago

    Aylesbury, Buckinghamshire, United Kingdom Hays Business Support Full time

    Role OverviewWe are seeking a dedicated Office Administration Coordinator to join our team at Hays Business Support. This position involves a variety of administrative tasks that are essential for the smooth operation of our office.Key ResponsibilitiesHandling Incoming Communications: Manage phone calls and direct them appropriately.Document Preparation:...

  • Administrative Support Coordinator

    3 days ago

    Aylesbury, Buckinghamshire, United Kingdom Fairhive Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our Allocations and Lettings team as an Administrative Support Coordinator. As a key member of our team, you will provide essential administrative support to ensure the smooth operation of our business.Key ResponsibilitiesProcess mutual exchanges, Bucks Home Choice...

  • Administrative Support Coordinator

    3 days ago

    Aylesbury, Buckinghamshire, United Kingdom Fairhive Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our Allocations and Lettings team as an Administrative Support Coordinator. As a key member of our team, you will provide essential administrative support to ensure the smooth operation of our business.Key ResponsibilitiesProcess mutual exchanges, Bucks Home Choice...

  • Reception Coordinator | Healthcare Administration

    6 days ago

    Aylesbury, Buckinghamshire, United Kingdom Buckinghamshire Healthcare Trust Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Reception Coordinator to join our team at Buckinghamshire Healthcare NHS Trust. As a key member of our administrative staff, you will be responsible for providing exceptional patient care and support to our medical teams.Key Responsibilities:Manage patient records and data entry with accuracy...

  • Reception Coordinator | Healthcare Administration

    6 days ago

    Aylesbury, Buckinghamshire, United Kingdom Buckinghamshire Healthcare Trust Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Reception Coordinator to join our team at Buckinghamshire Healthcare NHS Trust. As a key member of our administrative staff, you will be responsible for providing exceptional patient care and support to our medical teams.Key Responsibilities:Manage patient records and data entry with accuracy...

  • Administrative Support Coordinator

    1 week ago

    Aylesbury, Buckinghamshire, United Kingdom Fairhive Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our Allocations and Lettings team as an Administrative Support Coordinator. As a key member of our team, you will provide essential administrative support to ensure the smooth operation of our business.Key ResponsibilitiesProcess mutual exchanges, Bucks Home Choice...

  • Experienced Medical Administrative Coordinator

    4 weeks ago

    Aylesbury, Buckinghamshire, United Kingdom Buckinghamshire Healthcare NHS Trust Full time

    Position Overview Buckinghamshire Healthcare NHS Trust is seeking a dedicated part-time Medical Administrative Coordinator to join our esteemed National Spinal Injuries Centre. This role is essential in delivering a high-quality administrative support service to our team of consultants and their respective units. As a permanent part-time position, you...

  • Administrative Coordinator

    4 weeks ago

    Aylesbury, Buckinghamshire, United Kingdom Oxford Health NHS Trust Full time

    Job Overview Are you seeking a fulfilling and dynamic position within a collaborative and efficient team environment? The ideal candidate will possess strong organizational skills and a proactive attitude, thriving on completing tasks efficiently. Exceptional interpersonal skills are essential as this role involves interaction with patients, family...

  • Administrative Support Coordinator

    4 weeks ago

    Aylesbury, Buckinghamshire, United Kingdom Oxford Health NHS Trust Full time

    Position Overview Are you seeking a fulfilling and dynamic position within a collaborative and supportive environment? We are pleased to present an opportunity for a full-time ( hours per week, Monday to Friday) Band 4 Administrative Support Coordinator to become a vital part of our established and efficient Community Mental Health Team (CMHT)...

  • Ward Administrative Coordinator

    4 weeks ago

    Aylesbury, Buckinghamshire, United Kingdom Buckinghamshire Healthcare NHS Trust Full time

    Job Overview The primary role of the Ward Administrative Coordinator is to deliver comprehensive administrative and clerical assistance to the Ward. This includes executing designated tasks that contribute to an efficient clerical and computer service within the work area. The position requires accurate and timely data entry of patient information on a...

  • Financial Operations Coordinator

    5 days ago

    Aylesbury, Buckinghamshire, United Kingdom Community Impact Bucks Full time

    About the RoleWe are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at Community Impact Bucks. As a key member of our operations team, you will be responsible for providing administrative and financial support to ensure the smooth running of our charity.Key ResponsibilitiesManage day-to-day financial...

  • Financial Operations Coordinator

    5 days ago

    Aylesbury, Buckinghamshire, United Kingdom Community Impact Bucks Full time

    About the RoleWe are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at Community Impact Bucks. As a key member of our operations team, you will be responsible for providing administrative and financial support to ensure the smooth running of our charity.Key ResponsibilitiesManage day-to-day financial...

  • Booking Coordinator

    2 weeks ago

    Aylesbury, Buckinghamshire, United Kingdom Buckinghamshire Healthcare NHS Trust Full time

    Job Title: Booking CoordinatorCompany: Buckinghamshire Healthcare NHS TrustWe are seeking a highly motivated and organized individual to join our Patient Access Team as a Booking Coordinator. This role is crucial in ensuring that we meet government targets around patient waiting times.Main Responsibilities:Coordinate patient appointments and reschedule as...

  • Financial Operations Coordinator

    2 weeks ago

    Aylesbury, Buckinghamshire, United Kingdom Community Impact Bucks Full time

    About the RoleWe are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at Community Impact Bucks. As a key member of our finance and operations team, you will be responsible for ensuring the smooth day-to-day operation of our financial and administrative tasks.Key ResponsibilitiesManage and maintain accurate...

  • Production Coordinator

    1 week ago

    Aylesbury, Buckinghamshire, United Kingdom Hunter Selection Full time

    Job Title: Production Administrator and Stock ControllerJob Type: Permanent, Part-timeLocation: Aylesbury, BuckinghamshireJob Description:We are seeking a highly organized and detail-oriented Production Administrator and Stock Controller to join our client's manufacturing business in Aylesbury. As a key member of the production team, you will be responsible...

  • Production Coordinator

    7 days ago

    Aylesbury, Buckinghamshire, United Kingdom Hunter Selection Full time

    Job Title: Production Administrator and Stock ControllerJob Type: Permanent, Part-timeLocation: Aylesbury, BuckinghamshireJob Description:We are seeking a highly organized and detail-oriented Production Administrator and Stock Controller to join our client's manufacturing business in Aylesbury. As a key member of the production team, you will be responsible...

  • Fleet Operations Coordinator

    1 day ago

    Aylesbury, Buckinghamshire, United Kingdom Huntress Full time

    Fleet Administrator Job DescriptionWe are supporting a company based in Haddenham with recruiting for a Fleet Administrator, offering a salary of up to £30,000. This growing company is seeking a dedicated professional who is passionate about delivering exceptional customer service.Key Responsibilities:Manage incoming customer inquiries and telephone...