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Administrative Operations Manager

2 months ago

Middlesbrough, United Kingdom NRL Recruitment Full time

NRL Recruitment is excited to collaborate with a newly established organization responsible for the operation and maintenance of all HV Networks. This initiative encompasses a significant capital program aimed at developing new networks and substations.

We are in search of a seasoned Executive Assistant / Office Manager with a robust background in the engineering or construction sectors to fulfill a pivotal role within our organization.



Position Overview:


The ideal candidate will possess extensive experience in office management and have served as an Executive Assistant in the construction, engineering, or utility industries. This role demands exceptional organizational abilities, meticulous attention to detail, and proficiency in managing diverse administrative and operational responsibilities.



Key Responsibilities:

Office Management:
Establish and maintain systems for daily office operations.
Coordinate maintenance and repair services for office equipment and facilities.
Ensure a clean, organized, and productive office environment.

Administrative Support:
Provide comprehensive administrative assistance to senior management and project teams, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Act as an Executive Assistant to the Directors.
Prepare and edit correspondence, reports, presentations, and other documents as required, including the compilation of Board Reports.
Manage incoming communications, including emails, phone calls, and mail, responding on behalf of the team when appropriate.

Human Resources Support:
Assist with HR functions, including onboarding new employees, maintaining employee records, and coordinating training and development activities.
Support the implementation of HR policies and procedures.

Financial Management:
Assist in budget preparation and expense tracking.
Manage accounts payable and receivable, coordinating with the finance department on financial matters.
Process invoices, expense reports, and purchase orders.

Project Coordination:
Support project managers with documentation, scheduling, and resource allocation.
Monitor project progress and ensure deadlines are met, providing updates to management as necessary.

Communication and Liaison:
Act as a liaison between the office and internal/external stakeholders, ensuring effective communication and follow-up.
Facilitate information flow within the office and across departments.
Manage the requirements of the Directors.

Document Management:
Maintain and organize office files and records for easy retrieval and secure storage.
Develop and implement efficient systems for document management and information flow.

Team Leadership:
Encourage a positive and productive work environment.
Promote collaboration and effective communication within the team.

Candidate Profile:
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
High level of discretion and confidentiality.
Ability to work independently and collaboratively.
Strong problem-solving skills and attention to detail.

Experience and Qualifications:

Experience:


A minimum of 5 years of experience in office management, with a solid background in the construction, engineering, or utilities sectors.

Demonstrated experience in managing office operations and supporting senior management.
Proven experience as an Executive Assistant to Directors.

Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Familiarity with project management tools and software is advantageous.

What We Offer:
Competitive salary.
Opportunities for professional development and career advancement.
A collaborative and supportive work environment.
The chance to contribute to one of the largest projects in the region.

Commitment to Diversity:
NRL Recruitment is dedicated to fostering an inclusive workplace and welcomes applications from individuals of all backgrounds. We are proud to be a certified Inclusive Recruiter and Armed Forces friendly employer.