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Administrative Support Officer

2 months ago

Forres, Moray, United Kingdom Moray Council Full time

Job Summary

This is an exciting opportunity to join the Moray Council team as an Administrative Support Officer, providing efficient and effective reception and clerical support services within the school.

Key Responsibilities

  • Provide a general reception service to members of the public and visitors to the school, ensuring a welcoming and professional environment.
  • Perform general clerical duties, including data entry, filing, and record-keeping.
  • Utilize typing and word processing skills to produce high-quality documents and reports.
  • Assist with bookkeeping and financial tasks as required.
  • Perform other duties as assigned to support the smooth operation of the school.

Requirements

  • Experience working in a busy office environment, utilizing relevant technology and equipment.
  • Significant clerical/administration/typing experience, including production of letters/reports, filing, cash handling, and dealing with the public.
  • Proficiency in a range of computer packages, including Microsoft Office, Excel, Access, and other software relevant to the role.
  • 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic).
  • Advanced keyboard qualification (RSA II in typing, audio typing, word processing) or equivalent working knowledge of Microsoft software packages.
  • Ability to use initiative when required, with a flexible approach and open to different ways of working.
  • Self-confidence and self-motivation, with effective communication skills (oral and written).
  • Excellent interpersonal skills, with the ability to record information accurately and demonstrate a high standard of numeracy and literacy.
  • Strong customer care skills and focus, with the ability to work on own and as part of a team.
  • Sound knowledge of software packages, including Microsoft Office.
  • Ability to prioritize workload, in accordance with objectives and targets, and respond to conflicting and competing demands.
  • Ability to relate well with all levels of staff, with a willingness to accept direction/delegation.
  • Appreciation, acceptance of, and commitment to the importance of confidentiality.
  • Ability to work in a shared office environment, with flexibility to meet the needs and demands of the service.