Executive Assistant to Senior Management

7 days ago

Godalming, Surrey, United Kingdom Portfolio Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to support our Senior Management team. As a key member of our team, you will play a vital role in ensuring the smooth and timely delivery of projects.

Key Responsibilities
  • Manage the Director's inbox and calendar, ensuring efficient communication and organization.
  • Prepare for project meetings, including documentation and coordination with project parties.
  • Assist in supplier and subcontractor order processing, including sending enquiries, following up on quotes, and presenting options to the Project Manager.
  • Manage document control and the Cortec shared file system for each project, ensuring accurate and up-to-date records.
  • Assist with construction phase health and safety plans, including requesting subcontractor health and safety information and creating a system for daily site records.
  • Manage and record site records, including changes for variation purposes, and create and manage spreadsheets for monthly project valuations.
  • Typing of tender returns and quotations for new projects.
Requirements
  • Strong Microsoft Office skills, with the ability to efficiently manage and prioritize tasks.
  • Excellent negotiation and communication skills, with the ability to adapt quickly to changing project needs.
  • Good attention to detail and ability to remain calm under pressure.
  • Experience in writing critical emails and handling high-level phone conversations.
Working Hours

Monday to Friday, 7:30am to 5:00pm (TBC).

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