Executive Assistant to Chief Executive

8 hours ago

Godalming, Surrey, United Kingdom ENGINEERINGUK Full time
Executive Personal Assistant to Managing Partner

About the Role

We are seeking a highly skilled and experienced Executive Personal Assistant to join our team in Godalming. As a key member of our senior management team, you will provide administrative support to our Managing Partner, ensuring the smooth operation of their office and contributing to the success of our business.

Key Responsibilities

  1. Manage the Managing Partner's calendar, including scheduling appointments and making travel arrangements
  2. Answer phone calls and respond to emails in a professional and courteous manner
  3. Organise meetings, prepare reports and presentations, and maintain a high level of confidentiality
  4. Co-ordinate travel arrangements and create detailed itineraries
  5. Read and analyse incoming memos and submissions, and distribute them as needed
  6. Maintain an organised filing system of paper and electronic documents
  7. Prepare reports, presentations, and briefing notes for the executive
  8. Handle personal tasks for the executive as needed

Requirements

  1. At least 3 years of experience as a Personal Assistant to a senior manager/executive
  2. Comprehensive understanding of office management systems and applications
  3. Exceptional planning and time management skills
  4. Excellent verbal and written communication skills
  5. Discretion and confidentiality

Rewards and Benefits

  1. Competitive salary
  2. Pension scheme
  3. Starting 23 days annual leave increasing by 1 day for every full calendar year's service up to a maximum of 28 days plus bank holidays
  4. Up to 5 days buy/sell holiday trading scheme

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