Traffic Office Coordinator

3 weeks ago

Preston, Lancashire, United Kingdom Royal Mail Group Full time
About the Role

We are seeking a highly organized and detail-oriented Traffic Office Administrator to join our team at Preston VOC. As a key member of our fleet operations team, you will play a vital role in ensuring the safe, efficient, and cost-effective management of our vehicles.

Key Responsibilities
  • Ensure the Distribution Management System is up-to-date and data is accurately input daily.
  • Manage Isotrak, Business Asset Tracker, and Vision FTA systems to record HGV drivers' hours and ensure compliance with European Legislation.
  • Issue vehicle keys and logbooks in line with Royal Mail standards.
  • Download digital tacho cards in accordance with Royal Mail policy.
  • Conduct daily debriefs with drivers, addressing any unresolved issues and escalating to shift managers as necessary.
  • Oversee planned maintenance for vehicles and maintain accurate records on the maintenance board and vehicle files.
Requirements
  • Organized, independent, and self-motivated individual with excellent time management skills.
  • Knowledge of safety and legal requirements, including drivers' hours legislation, vehicle checks, Safe Systems of Work, risk assessments, and accident investigation.
  • Industry experience and working knowledge of the mail and parcel operation preferred.
  • Proficient in Microsoft Excel and Word, with strong numeracy and literacy skills.
  • Able to input data to tight deadlines while maintaining confidentiality.
What We Offer
  • Market-leading pay and benefits for our sector.
  • Overtime at 1.25x the normal hourly rate.
  • 22.5 days' holiday, rising with length of service.
  • Contributory pension scheme.
  • Opportunities for career development and growth.
  • Full uniform provided for contract lengths over three months.
  • Excellent parental leave policy.
  • Discounts on high street vouchers, travel, attractions, beauty products, and gym membership.
Join Our Team

We are proud of our diverse employee network groups and our commitment to inclusion. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors, and military spouses/partners. If you are passionate about delivering exceptional customer service and contributing to a dynamic team, we encourage you to apply.

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