Traffic Office Coordinator

3 weeks ago

Preston, Lancashire, United Kingdom Royal Mail Group Full time
About the Role

We are seeking a highly organized and detail-oriented Traffic Office Administrator to join our team at Preston VOC. As a key member of our fleet operations team, you will play a vital role in ensuring the safe, efficient, and cost-effective management of our vehicles.

Key Responsibilities
  • Ensure the Distribution Management System is up-to-date and data is accurately input daily.
  • Manage Isotrak, Business Asset Tracker, and Vision FTA systems to record HGV drivers' hours and ensure compliance with European Legislation.
  • Issue vehicle keys and logbooks in line with Royal Mail standards.
  • Download digital tacho cards in accordance with Royal Mail policy.
  • Conduct daily debriefs with drivers, addressing any unresolved issues and escalating to shift managers as necessary.
  • Oversee planned maintenance for vehicles and maintain accurate records on the maintenance board and vehicle files.
Requirements
  • Organized, independent, and self-motivated individual with excellent time management skills.
  • Knowledge of safety and legal requirements, including drivers' hours legislation, vehicle checks, Safe Systems of Work, risk assessments, and accident investigation.
  • Industry experience and working knowledge of the mail and parcel operation preferred.
  • Proficient in Microsoft Excel and Word, with strong numeracy and literacy skills.
  • Ability to input data to tight deadlines while maintaining confidentiality.
What We Offer
  • Market-leading pay and benefits for our sector.
  • Overtime at 1.25x the normal hourly rate.
  • 22.5 days' holiday, rising with length of service.
  • Contributory pension scheme.
  • Opportunities for career development and growth.
  • Full uniform provided for contract lengths over three months.
  • Excellent parental leave policy.
  • Discounts on high street vouchers, travel, attractions, beauty products, and gym membership.

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