Committee Operations Coordinator

3 weeks ago

London, Greater London, United Kingdom House of Lords Full time

Position Overview

We are seeking individuals with a background in administrative support and secretarial duties. Join our team in the Committee office within the House of Lords as a Committee Operations Officer. This office is one of the largest in the House of Lords, providing support to over 20 select committees simultaneously, covering a diverse array of policy topics.

In this dynamic role, you will play a crucial part in the operations of Parliament. Your responsibilities will include the preparation and distribution of committee documents and reports, organizing committee meetings and travel arrangements, as well as maintaining comprehensive committee records.

This role is ideal for someone who thrives in a collaborative environment and enjoys engaging with various internal and external stakeholders. If you possess a proactive and positive mindset, we encourage you to consider this opportunity. The position offers a hybrid working model, requiring a minimum of two days per week on-site.

Key Responsibilities

  • Drafting committee documents, including agendas and minutes
  • Coordinating with witnesses to ensure their participation, whether remotely or in person
  • Reserving committee rooms and arranging video conferencing as needed
  • Preparing report front pages and appendices, including listings of Members' interests, witnesses, and calls for evidence
  • Collaborating with the Communications team on committee publications
  • Managing the daily operations of the Committee's email inbox
  • Arranging travel, accommodation, and logistics for Members and staff
  • Processing committee-related expenses, including claims from Members, witnesses, and specialist advisors
  • Organizing the storage of committee documents on SharePoint efficiently

If this role aligns with your interests and skills, we invite you to explore further.

Candidate Profile

Desired Qualifications

  • Strong oral, written, and online communication abilities
  • Proficient IT skills, particularly in MS Word, Outlook, and Excel for document creation and management
  • Exceptional organizational and time-management capabilities, with the ability to juggle multiple priorities
  • Ability to work independently and efficiently under pressure while maintaining attention to detail
  • Experience collaborating effectively within a team, demonstrating reliability and flexibility
  • Strong interpersonal skills, with the capacity to build productive relationships with a range of stakeholders

The job description outlines the specifics of the role and the qualifications we seek.

Benefits

What We Offer

  • 30 days of annual leave (increasing to 35 after one year of service)
  • Comprehensive pension scheme
  • Discounts from various well-known brands and retailers
  • Access to a health and wellbeing program
  • The chance to witness significant events in the legislative process

The House of Lords serves as the second chamber of the UK Parliament, working independently to complement the House of Commons in:

  • Legislating.
  • Holding the government accountable through inquiries and debates.
  • Examining public policy and providing a platform for independent expertise.

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