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Committee Operations Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Committee Operations Assistant to join our team at Davies. As a key member of our operations department, you will play a critical role in ensuring the smooth operation of our client boards and committee meetings.
Key Responsibilities- Committee Operations
- Deliver high-quality committee operations services to clients and internal stakeholders, ensuring efficient and effective support.
- Coordinate and prepare for committee meetings, including scheduling, room bookings, and refreshments.
- Update and communicate changes to the central committee schedule.
- Prepare and issue agendas, meeting papers, and meeting packs.
- Attend committee meetings as required to ensure the room is set up appropriately and the meeting is being recorded.
- Take minutes for ad hoc meetings.
- Maintain meeting attendance records and action logs.
- Liaise with the chair and external outsourced firm to agree on draft minutes and issue to members.
- Liaise with the Company Secretarial team to align agendas, papers, and scheduling.
- Provide administrative support as required.
To be successful in this role, you will need to have excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment. You will also need to be proficient in using technology to support committee operations.
