Operations Coordinator

3 weeks ago

London, Greater London, United Kingdom Cobalt Recruitment Full time
Operations Coordinator

Cobalt Recruitment is collaborating with a residential property consultancy firm located in the heart of London. The core purpose of this role is to ensure the smooth day-to-day running of the office and general operations for the team.

This is a part-time role, 3 days a week, Tuesday, Wednesday, and one other day. The key focus of the role will be on daily operations, including supporting the team with travel arrangements, scheduling meetings, managing the leasing journey, and maintaining records and documents.

Key Responsibilities:
  • Manage phone contracts for teams, oversee mailboxes, and handle meeting requests.
  • Coordinate and produce key reports, including asset management, quarterly, and annual reporting.
  • Organize events such as awards, workshops, away days, and training sessions (First Aid, Fire Marshal, etc.) for teams and leadership.
  • Maintain the complaints database, record data breaches, and coordinate annual data protection training with Compliance.
  • Support teams with leasing administration, on-site events, and mobilization of new projects.
  • Collaborate with committees (Inclusion & Diversity, Charity) to align corporate objectives and support various group initiatives.
Personal Specification:
  • Highly efficient in using Word, PowerPoint, Office, Excel, and Teams.
  • Experience within a Real Estate office environment.
  • Desirable experience within Leasing in a residential setting.
  • Excellent numeracy skills.
  • Articulate communicator, exceptional reporting, and customer service skills both verbal and written.
  • An ability to demonstrate professionalism, discretion, and confidentiality always.

This is an exciting new opportunity to join a thriving company. If you believe that this is the opportunity for you, do not hesitate to get in contact.

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