Administrative Coordinator

2 weeks ago

Newry, United Kingdom Healthcare Ireland Group Full time
About the Role

The Administrative Assistant will work closely with the Administrator and Home Manager to support the operational needs of the Home. As the first point of contact for visitors, relatives, external agencies, and team members, the Administrative Assistant will promote the warm and welcoming culture of the Home.

This role is a key support role in the administrative tasks of the Home, assisting with resident and employee records, supporting the Administrator and Home Manager with compliance and regulatory requirements.

The Administrative Assistant is responsible for ensuring the safety of residents and staff by greeting visitors and ensuring they are able to fulfill the purpose of their visit.

Main Responsibilities
  • Provide efficient and effective administrative and secretarial support to the Home, including document and report production, telephone inquiries, diary management, meeting and greeting visitors, and other administrative tasks as appropriate.
  • Create and update resident and employee folders as well as systems, adhering to RQIA standards.
  • Maintain accurate resident and staff records.
  • Responsible for the security, confidentiality, and accuracy of data, information, and systems.
  • Assist with the HR and Recruitment process, including assisting in the booking and assisting of interviews, collection of documentation, and compliance.
  • Undertake any other duties that may be reasonably required as designated by the Home Manager.
The Benefits
  • Paid annual leave.
  • The opportunity to be part of a growing Healthcare company.
  • 4-weekly pay.
  • Continuous professional development and training.
  • Values-led culture.
  • Opportunities for progression.
  • Pension plan (if applicable).
  • Attractive hourly rate.
  • Access NI fee paid.
  • Monthly incentives and recognition awards.
  • Free parking.
About the Company

Healthcare Ireland Group is passionate about providing the highest standards of care in safe, positive, and flexible environments, which enable each person who uses our services to achieve their potential.

We are committed to providing each employee with a fulfilling working environment, encouraging personal and professional development.

We aim to be a first-class, independent organization delivering innovative, collaborative, and value-for-money services.

Our ultimate purpose is to work with the people who use our services and their families and friends to enable them to take control of their lives.

Desired Criteria
  • Previous administration experience within a nursing home environment is preferable.
  • Keyboard and PC skills with a basic level of proficiency for the standard range of office applications such as word and excel.
Required Criteria
  • To be organized and able to prioritize a varied and competitive workload.
  • Excellent communication skills with the ability to act with discretion when required.
  • Educated to GCSE level or equivalent standard, with a high level of English and numeracy.
  • Previous experience within an administrative or customer service role.
  • The Right to Work in the UK - with no sponsorship required.

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