Human Resources Specialist

2 weeks ago

London, Greater London, United Kingdom UK Export Finance Full time
Job Summary

The Human Resources Team at UK Export Finance is responsible for providing an end-to-end in-house HR service to the department. This includes people management support across the organization, including transactional work, pay and budgets, recruitment, learning & development, HR advice, and HR management information.

The HR Officer will work within the HR Team and specifically the Resourcing function to support the wider recruitment team in delivering an end-to-end resourcing strategy in support of the wider UK Export Finance business and aid delivery of the People plan and strategic objectives.

Key Responsibilities
  • Resourcing
    • Support the delivery of an efficient, high-quality, and compliant recruitment service within UK Export Finance, acting as a trusted advisor to both line managers and candidates.
    • Provide advice and guidance to hiring managers, ensuring they fully understand the resourcing process, assisting with any queries throughout their campaign(s), while managing expectations and challenging the business where appropriate.
    • Produce candidate packs and upload jobs onto the Civil Service Jobs applicant tracking system (VX) as well as other relevant job boards.
    • Liaise with and manage candidates throughout the full recruitment process.
    • Invigilate recruitment tests/exercises as and when appropriate.
    • Monitor both personal and the recruitment in-box to ensure all emails are responded to promptly.
    • Liaise with other Government Departments on transferees to ensure correct information is received.
    • Partake in recruitment validation meetings with line managers/stakeholders by sharing knowledge, providing advice, and making decisions.
    • Use effective judgment when negotiating offers to new joiners based upon policy guidelines and parameters set by the Head of Resourcing.
    • Accurately and efficiently manage and maintain HR Information System (iTrent) to capture all onboarding activity.
    • Work collaboratively with other HR colleagues, including HR Operations/Payroll & Learning & Development, ensuring that any changes or updates are communicated correctly.
    • Ensure that all recruitment campaigns are compliant and in-line with the Civil Service Recruitment Principles.
    • Manage relationships and placements via recruitment agencies within the UK Export Finance procurement guidelines, ensuring POs are raised correctly.
  • Employee Induction
    • Responsible for weekly inductions for all new employees and where appropriate, non-payroll staff.
    • Undertake inductions for all new employees, ensuring any questions are answered, and that Induction material is current and up to date.
    • On-Boarding – Contracts / Referencing and Security checks (CTC and SC)
    • Ensure all contracts of employment which are issued are accurate.
    • Upload new joiners onto the HR system (iTrent) and ensure both employee records and payroll records are accurate.
    • Undertake appropriate referencing and on-boarding checks and ensure HR hold the necessary documents to satisfy the security requirements for the department/HM Treasury.
    • Ensure the audit register is maintained and updated accordingly.
    • Work with L&D, Security, and FCDO to ensure that all new starters attend the Security Essentials training and accurate records are maintained.
  • Resourcing (Off-Payroll)
    • Support line managers with the sourcing and on-boarding of either temporary or contractor staff, managing the relationship between the agency and the hiring manager, ensuring that CVs are processed, through the PSR/DOS frameworks, and where applicable, IR35 checks have been undertaken.
Person Specification

Essential

  • 5 GCSE qualifications (including Maths and English) equivalent of grade 'c' or above or demonstrable evidence of continued personal development in a recruitment setting.
  • Achieved or working towards a professional HR qualification (CIPD level 5).
  • Understanding and strong working knowledge of employment law specifically relating to recruitment.
  • Understanding of employee on-boarding principles, referencing, and security checks.
  • Knowledge of the practices of contracted and off-payroll workers.
  • Strong working knowledge of MS Office functions, Word, Excel, PowerPoint.
  • Understanding of equality & diversity issues in relations to recruitment.

Desirable

  • Prior experience of working directly within a HR Resourcing function (in-house).

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