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School Attendance Administrator

2 months ago

Lincoln, United Kingdom Aspire People Full time
Job Title: Attendance Officer

We are seeking an experienced Attendance Officer to join our team at one of our schools in Peterborough. As an Attendance Officer, you will play a crucial role in ensuring the attendance of students is accurately recorded and monitored.

Key Responsibilities:
  • Input attendance data and investigate any missing data, maintaining accurate attendance records, including Covid-related absences and unexplained lesson absences.
  • Ensure the electronic registration system is updated daily, investigating any missing data with class teachers.
  • Record student absences and late arrivals on SIMS, maintaining accurate attendance records.
  • Make initial enquiries with parents/carers regarding unexplained absences/lateness, including first-day calling.
  • Monitor the attendance of students, referring concerns to the Pastoral Leaders.
  • Promote good attendance within the school.
  • Process and action student holiday requests.
  • Issue routine correspondence to parents/carers regarding attendance/absence requests in accordance with the school procedure.
  • Assist the Assistant Headteacher's with the administration of referrals to the education welfare service/issuing of penalty notices.
  • Undertake routine liaison with external agencies regarding attendance, eg EWO/Attendance Services.
  • Collate attendance data, producing routine reports and prepare statistical returns regarding attendance and submit to reporting bodies where appropriate.
  • Comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
  • Represent MGGS at regular Attendance Officers meetings.
  • Liaise with Heads of Study and Assistant Headteachers over attendance concerns.
  • Responsible for identifying attendance issues and patterns of absence/late arrivals.
  • Contact with parents over all aspects of attendance, including written correspondence when required.
  • Produce attendance reports for Heads of Study on a weekly basis and other individual reports when requested.
  • Liaise with external agencies over persistent absence or other attendance issues.
  • Attend meetings with external agencies and parents as required.
  • Complete administration tasks as directed by the line manager.

Aspire People Limited provides services as an Education Agency and an Education Employment Business. We are committed to safeguarding and promoting the welfare of pupils and expect every candidate to share this commitment. Placements are subject to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.