Meetings and Events Coordinator

4 weeks ago

London, Greater London, United Kingdom Ryder Reid Legal Full time
Job Overview

Ryder Reid Legal is seeking an Events Coordinator to join a prestigious international law firm on a permanent basis. This position is based in London and involves supporting the planning and execution of various internal and external meetings, conferences, and networking events. The role requires close collaboration with the firm's Marketing Department and key stakeholders involved in event management.

Core Responsibilities:

  • Event Preparation: Assess event brief materials and documentation to ensure compliance with global branding standards and efficient turnaround times.
  • Participant Management: Organize event registration, generate weekly RSVP status reports, manage payments, and address client inquiries in a timely manner.
  • Logistical Coordination: Oversee all logistical aspects of events, coordinating with vendors for catering, production, giveaways, and more, while adhering to timelines, brand guidelines, and budgetary limits. Participate in event intake discussions to clarify objectives, document deliverables, and ensure effective project management. Provide on-site support during events as required.
  • Event Materials: Manage the creation of on-site event materials, including name badges, signage, CLE forms, surveys, menu cards, and place cards. Ensure the packing and shipping of all necessary materials.
  • Administrative Duties: Keep the event calendar updated, track event budgets, process invoices, reconcile expenses, and assist with budget monitoring and reporting.
  • Industry Awareness: Remain informed about industry trends and topics, and maintain thorough knowledge of venues through research and site evaluations.
  • Additional Responsibilities: Assist with other assigned tasks as needed.

Qualifications:

  • A minimum of two years of relevant experience in meeting planning, ideally within a law firm or similar professional services environment.

For further information, please apply. Due to the high volume of applications, we may not be able to respond to all inquiries. If you do not receive a response within 72 hours, please assume you have not been shortlisted at this stage. Thank you for considering this opportunity.

Ryder Reid Legal has been a recruitment specialist for nearly thirty years, connecting legal talent with leading law firms in London and internationally. Follow our LinkedIn page for the latest job openings.

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