Meetings and Events Coordinator

7 days ago

London, Greater London, United Kingdom Ryder Reid Legal Full time
Job Description

Ryder Reid Legal is seeking a skilled Meetings and Events Coordinator to join our team on a permanent basis at our London office. In this role, you will assist in planning and executing a variety of internal and external meetings, conferences, and networking events, working closely with our Marketing Department and key event stakeholders.

Key Responsibilities:

  • Event Intake: Review event brief materials and documentation, ensuring adherence to global brand standards and quick turnaround.
  • Delegate Management: Set up event registration, compile weekly RSVP status reports, reconcile payments, and resolve client inquiries promptly.
  • Logistics: Plan and execute all event logistics, liaising with vendors for food & beverage, production, giveaways, etc., while adhering to timelines, brand standards, and budget constraints. Participate in event intake calls to gather event objectives, document deliverables, and ensure efficient project management. Provide on-site event coordination support as needed.
  • Event Deliverables: Coordinate the production of on-site event materials, such as name badges, tent cards, signage, CLE forms & surveys, menu cards, and place cards. Handle the packing and shipping of all materials.
  • Administrative Tasks: Monitor and update the event calendar, maintain event budgets, process invoices, reconcile expenses, and assist with budget tracking and reporting.
  • Industry Knowledge: Stay up-to-date on industry topics and trends, maintain excellent venue knowledge through research and site visits.
  • Additional Tasks: Assist with other tasks as assigned.

Qualifications:

  • Minimum of two years' relevant meeting planning experience, preferably at a law firm or other professional services firm.

Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and internationally. We are committed to delivering exceptional service and results-driven solutions to our clients.

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