Administrative Specialist

3 weeks ago

Barrow, Cumbria, United Kingdom Morson Talent Full time
Job Title: Technical Coordinator

We are seeking a highly skilled and experienced Technical Coordinator to join our team at Morson Talent. As a Technical Coordinator, you will be responsible for providing administrative support to our clients in the defence sector.

Key Responsibilities:
  • Undertake a range of specialist administrative duties to ensure the smooth running of the department.
  • Process complex and varied documents and information received from a range of sources in line with department standards and within the relevant company systems.
  • Obtain, format and analyse data from a number of sources to produce reports, schedules, summaries and letters for internal circulation or for customers and suppliers.
  • Liaise with internal stakeholders, customers and suppliers (including international) and take personal responsibility where required for certain specified accounts/contacts.
  • Maintenance and storage of technical documentation keeping filing systems up to date to ensure traceability so that information can be readily retrieved.
  • Have a clear understanding of Health, Safety & Environment (HS&E) requirements within the workplace and proactively facilitate any health and safety actions in support of a compliant office environment.
  • Have a clear understanding of relevant document management systems ensuring that all quality standards are met.
Requirements:
  • Considerable experience of providing an administrative service.
  • Have experience of building and maintaining effective relationships with teams, and internal and external stakeholders.
  • An understanding of how to deal with Confidential Information and how to store appropriately.
  • Comprehensive knowledge of a range of work routines, procedures and systems across a discipline.
  • A good understanding of how the function collectively works together in order to meet its objectives and the key Stakeholders involved.
  • Developed administrative skills: ability to extract, analyse and manipulate data and format to meet customer requirements, utilise relevant management systems, ensuring the data is safely recorded and stored, take actions at meetings and or attend and participate when required.
  • Comprehensive knowledge of all Microsoft Office software.
  • A good working knowledge of relevant Company IT Systems.
  • Experience of using digital communication mediums.
  • Good problem-solving skills: Procedures fully understood and role holder confident in solutionising from these procedures, Makes straightforward judgements by analysing information and selecting appropriate solution, Takes a broad perspective to problems and spots new, less obvious solutions.
  • Good planning and organisational skills SMART (Specific, Measurable, Achievable, Realistic and Timed) time management skills.

Morson Talent is acting as an employment business in relation to this vacancy.

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