Executive Personal Assistant

3 weeks ago

Liverpool, Liverpool, United Kingdom Liverpool Women's NHS Foundation Trust Full time

Position Overview

We are looking for a skilled Executive Personal Assistant to become a vital member of our Executive Administration Team, providing extensive office management and administrative assistance to the Chief Medical Officer and her Deputy. This role is essential for ensuring the efficient operation of the executive function.

The ideal candidate will possess substantial experience in a comparable role, preferably within a senior executive environment in the public sector. Familiarity with corporate governance and regulatory frameworks is advantageous, along with a proven history of effective office management, diary coordination, and committee oversight. We seek an individual who communicates clearly and effectively, demonstrating a commitment to delivering high-quality services with a proactive mindset.

This position is dynamic and demanding, requiring a flexible work approach, the ability to take initiative, and the capability to collaborate effectively within a larger team.

Key Responsibilities

The successful candidate will collaborate with team members to provide mutual support, ensuring the seamless operation of the executive function.

The role demands prior experience as a Personal Assistant, exceptional organizational abilities, and a high level of proficiency in Microsoft Office applications. The candidate must thrive under pressure, prioritize tasks effectively, and meet deadlines. You will be expected to operate independently, addressing matters on behalf of those you support, and making informed decisions with flexibility.

Strong communication skills, both written and verbal, are essential. The post holder will liaise with internal staff and external contacts, representing the organization professionally. Responsibilities include managing diaries, emails, and organizing meetings for the supported executives. Experience in preparing agendas and taking minutes for high-level meetings is required.

About Our Organization

Liverpool Women's NHS Foundation Trust is dedicated to providing exceptional care for women, babies, and their families. We offer an engaging work environment that fosters career development.

We value individual contributions and are committed to building a workforce that reflects the diversity of the local community. We are open to considering requests for flexible working arrangements during the hiring process.

Our core value is to ' Be Kind', and we aspire to 'Be Brilliant' by employing the best talent to deliver the safest care and outstanding experiences.

The Trust is continuously innovating and evolving its services to provide cutting-edge care. We have long-term goals for the future and are committed to creating a more sustainable Liverpool Women's NHS Foundation Trust.

Required Skills and Qualifications

Essential Skills

  • Proficient numeracy and literacy skills
  • Clear communication abilities in both verbal and written formats
  • Strong keyboard and computer skills, with a working knowledge of Microsoft Office applications including Outlook, Word, and Excel
  • Organized and methodical with a keen attention to detail
  • Professional and approachable telephone demeanor
  • Ability to maintain high standards of accuracy
  • Commitment to confidentiality

Desirable Skills

  • Familiarity with NHS or clinical terminology

Educational Background

Essential Qualifications

  • GCSE level education or equivalent, including English and Mathematics
  • Computer qualification (ECDL or equivalent)
  • Typing qualification - RSA III or equivalent

Desirable Qualifications

  • General Secretarial qualification or currently pursuing such a qualification

Experience Requirements

Essential Experience

  • Proven experience in minute-taking and diary management, including inbox management
  • Experience in collating meeting materials and preparing agendas

Desirable Experience

  • Background in an Executive Office setting, preferably within a healthcare context
  • Previous experience in an NHS office environment

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