Administrative Support Specialist

4 weeks ago


St Albans, Hertfordshire, United Kingdom Diamond Search Recruitment Ltd Full time
Admin Assistant Job Description

Diamond Search Recruitment Ltd is seeking a highly organized and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will provide critical support to our Finance Manager and contribute to the smooth operation of our office.

Main Responsibilities:
  • Process purchase invoices, manage supplier queries, and upload invoices to Sage.
  • Prepare payment reports for weekly, mid-month, and month-end.
  • Post payments for suppliers and send remittances.
  • Process international invoices and ensure materials are released for payment runs.
  • Keep track of proforma invoices, reconcile petty cash, and maintain records of direct debit payments and invoices.
  • Review Purchase Order Processing and Purchase Ledger regularly.
  • Ensure all invoices are up-to-date and communicate any issues to the relevant department or person.
  • Answer the telephone, transfer calls, and open and distribute company post.
  • Store and update documentation securely, handle email queries, and order stationery and office supplies.
  • Generate sales export documents, greet visitors, and organize refreshments for meetings.
  • Perform mail duties, restock the first aid box, and contribute to credit control efforts.

This is a busy role that requires strong organizational skills, attention to detail, and previous experience in a similar role. If you are a motivated and efficient individual who is passionate about delivering exceptional administrative support, we encourage you to apply.



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