Business Operations Coordinator

2 weeks ago

Romsey, Hampshire, United Kingdom Roke Full time

About Roke

Roke is a world-class technology and engineering consultancy that delivers advanced research, development services, and products to high-profile customers with complex and challenging problems to solve.

The company's mission is to maintain extremely high levels of delivery confidence and performance, which is a critical business function. Roke also has a direct responsibility to deliver consistently high levels of financial performance into its parent organization, Chemring.

The company prides itself on having a friendly and flexible team culture with a focus on 'time, trust, and freedom.' The team members work together to listen to each other's aspirations and accommodate each other's needs whenever possible.

The Opportunity

Roke has an exciting position available for a Project Management Office Administrator to join its PMO function supporting the Defence business unit. As part of the PMO team, the successful candidate will be an integral part of driving the balance between the needs of the customer and delivering strong financial and delivery performance for the Business Unit.

The primary job purpose is to ensure business success through the provision of value-add services to sales functions across the Business Unit. This includes:

  • To ensure business success through the provision of value-add services to sales functions across the Business Unit.
  • Improve business performance by identifying and consolidating internal sales-related processes and maintaining defined business rhythms and support business change.
  • To provide a 'Front door' for knowledge & Information, general guidance, and operations within the Business Unit's sales functions.
  • Support decision making through the provision of accurate and timely Management Information to BU Leadership and other internal functions.
  • Ensure the BU is adhering to company policy and process through compliance analysis and corrective actions.

The Key Responsibilities of the Role

The successful candidate will be responsible for:

  • Providing a comprehensive administrative service including assisting in setting up workshops, meetings, taking minutes, chasing actions, arranging travel, arranging quotations and purchases, and managing ad-hoc queries.
  • Ensuring all information and documentation is processed, maintained, monitored, and filed.
  • Maintain systems for recording costs, timesheets, purchases, and expenses.
  • Co-ordinate the collation of reports and produce summary reports and packs.
  • Maintain risks, actions, issues, change, and dependency registers.

Knowledge, Skills & Experience

The ideal candidate will have:

  • A proactive approach and ability to communicate effectively with a wide range of internal and external stakeholders.
  • Experience working within a busy PMO or Sales environment.
  • Information and Data Management experience.
  • Knowledge of Microsoft Office 365 Power suite.
  • Previous experience in customer-facing organizations, preferably with experience of delivering complex frameworks and programmes.

Why You Should Join Us

Roke offers a competitive salary and access to a number of additional flexible benefits, which will cover Health and Wellbeing, Savings and Protection & Life, Leisure and Entertainment. The company also has a great community of groups with shared interests, enabling people to share ideas and be passionate about tools, technologies & techniques that interest them.

Roke is committed to a policy of Equal Opportunity, Diversity, and Inclusion. The working environment is friendly, creative, and inclusive, with flexible working arrangements available. The company supports a diverse workforce and those with additional needs.

Security Information

Due to the nature of this position, Roke requires the successful candidate to be willing and eligible to achieve a minimum of SC clearance. To qualify, the candidate should be a British Citizen and have resided in the UK for the last 5 years.

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