Senior Administrative Support Officer

3 weeks ago

Cardiff, Cardiff, United Kingdom Public Health Wales Full time

Position Overview

We are excited to announce a fantastic opportunity for a dedicated, enthusiastic, and highly driven individual to join the National Safeguarding Service (NHS Wales) as a Senior Administrative Support Officer.

The ideal candidate will possess strong communication and organizational abilities, demonstrating flexibility while assisting in the execution of the team's operational objectives. Proficiency in IT, particularly with Microsoft Word, PowerPoint, and Excel, is a fundamental requirement.

Key Responsibilities

To qualify for this position, candidates must have a proven track record in providing administrative support or a similar role, showcasing meticulous attention to detail. Competence in managing schedules and taking minutes is essential, along with exceptional personal and interpersonal skills (both verbal and written) to effectively engage with stakeholders across various levels in Wales.

About Our Organization

We are Public Health Wales, the principal public health entity for Wales. Our mission is 'collaborating for a healthier Wales'. We strive to assist all individuals in Wales in leading longer, healthier lives. In partnership with others, we aim to enhance healthy life expectancy, improve overall health and well-being, and mitigate inequalities for everyone in Wales, both now and for future generations.

Our teams are committed to disease prevention, health protection, and providing leadership, specialized services, and public health expertise. We serve as the primary source of public health information, research, and innovation in Wales. The significance of public health has never been more pronounced as we navigate the aftermath of the Coronavirus pandemic, confront the challenges posed by the cost-of-living crisis, and address the detrimental effects of climate change.

Our organization is guided by our core Values: 'Collaborating with trust and respect to make a meaningful impact'. We are dedicated to fostering an inclusive workplace that values equality, diversity, and inclusion. We encourage applications that reflect the rich diversity of the communities we serve and welcome those interested in part-time or job share opportunities.

For further information about our organization and the benefits we provide, please refer to our website.

Job Responsibilities

Proficiency in the Welsh language is preferred for this role; however, applications from both English and/or Welsh speakers are equally encouraged.

A comprehensive Job description and Person Specification can be found in the supporting documents or by clicking the application link.

The successful candidate will collaborate closely with external stakeholders and must exhibit outstanding communication and organizational skills. The office location will be determined upon successful appointment, with an expectation of hybrid working arrangements.

Qualifications

Essential

  • RSA III/NVQ Level 3 or equivalent experience
  • High proficiency in written and spoken English and numeracy

Desirable

  • Advanced ECDL certification

Experience

Essential

  • Demonstrable experience in an administrative capacity
  • Familiarity with financial systems and procurement processes
  • Experience handling confidential and sensitive information
  • Proficient in transcribing and minute-taking
  • Working knowledge of Microsoft Office Suite

Desirable

  • Experience within an NHS environment

Skills

Essential

  • Ability to work independently and manage personal workload
  • Strong communication and organizational skills
  • Comprehensive understanding of office protocols and confidentiality

Personal Attributes

Essential

  • Capacity to meet deadlines and perform under pressure
  • Initiative and self-motivation

Desirable

  • Commitment to ongoing professional development

Other Requirements

Essential

  • Willingness and ability to travel between various sites

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