Administrative Support to the Managing Director

7 days ago

London, Greater London, United Kingdom Reed Full time
About the Role

We are seeking a highly organized and proactive Executive Assistant to provide personalized secretarial and administrative support to our Managing Director.

Key Responsibilities
  • Screening and Directing Correspondence: Handle queries and direct correspondence to the Managing Director.
  • Maintaining the Managing Director's Schedule: Schedule appointments and meetings.
  • Managing the Managing Director's Inbox: Review and attend to correspondence.
  • Organising Correspondence for Live Projects: Prepare reports, liaise with onsite staff, suppliers, and clients.
  • Maintaining Office Procedures/Administrative Systems: File documents, complete incoming and outgoing Health & Safety paperwork.
  • Back Office Support: Maintain appropriate levels of office supplies, stationery, and uniforms.
Requirements
  • Exceptional written and verbal communication skills.
  • Proficiency in Microsoft packages: Word, Excel, Outlook, Teams.
  • Ability to work under pressure and to tight deadlines.
  • Ability to research, digest, analyze, and present material clearly and concisely.
  • Ability to work on your own initiative.
  • Excellent interpersonal skills.
Benefits
  • Free off-street parking.
  • 10 days holiday at Christmas.
  • Working for a well-established and highly reputable organization.
  • A supportive and engaging work environment.
  • Opportunities for professional growth and development.

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