Executive Assistant

7 days ago

Cambridge, Cambridgeshire, United Kingdom FYXER Full time
About FYXER

FYXER is a dynamic company that redefines productivity for individuals, business leaders, and teams by providing seamless, reliable, and flexible admin and operations support.

We envision a world where every executive can unlock their full potential and focus on core goals without being burdened by repetitive administrative and operational tasks.

Our unique combination of great people and agile technology helps fast-growing companies reach their full potential and change the world of tomorrow.

Why Choose FYXER
  • We believe your career should empower your life, not hinder it. Our flexible approach lets you balance work and personal life.
  • We've embraced the future of work with fully remote, location-independent opportunities. Your office is wherever you choose to be.
  • You'll gain insights into multiple industries, cutting-edge technologies, and innovative processes, expanding your expertise with every project.
  • We thrive on change and speed. If you're passionate about innovation and love the thrill of the hustle, you'll feel right at home here.
  • You'll be part of a vibrant community of forward-thinkers who are shaping the future of executive support.

Be part of a team that's driving the future of executive support.

Our Talent Pool

A talent pool is a database of candidates who have successfully gone through our assessment process and can be offered work as soon as opportunities become available.

If you meet our criteria, you'll be next in line for consideration as soon as we require more staff. Our hiring is rapid and ever-growing, so chances are we'll need you sooner rather than later.

You'll remain an active candidate on our database and we'll update you on our progress monthly.

The Opportunity

You'll join our cutting-edge Service Delivery Team within 'Core Client Support,' where you'll leverage AI and automation to deliver top-tier Executive Assistant services.

You'll work across a portfolio of clients, utilising advanced technology to streamline operations, optimise workflows, and deliver unparalleled support.

Your ability to seamlessly switch between tasks, recognise limits, and proactively collaborate with technology makes you a key player in driving client success.

Key Responsibilities
  • You'll implement and manage cutting-edge technologies and integration tools for your client to optimise our service.
  • You'll utilise tools to manage complex client calendars, proactively alerting users to deadlines, automating reminders, and ensuring all relevant information is integrated into calendar invites.
  • You'll coordinate and facilitate high-stakes meetings, including Board meetings, leveraging software for tasks such as transcription, scheduling, and resource allocation.
  • You'll employ AI to monitor, prioritise, and respond to emails, managing complex schedules with precision and ensuring seamless communication.
  • You'll plan and coordinate complex business travel, combining your human logic with AI-powered tools to optimise routes, manage itineraries, and ensure a positive travel experience for clients.
  • You'll plan and execute local and international events, ensuring efficiency and precision in event coordination.
  • You'll provide proactive administrative and office management services, adapting to each client's digital ecosystem and operational needs.
  • You'll support clients in research, business development, marketing, supplier management, HR, recruitment, and project management, driving data-driven decision-making.
Expectations
  • You'll treat your client as a human, prioritising their needs and delivering personalised, high-impact services.
  • You'll creatively and efficiently solve client problems, adapting quickly to changing demands.
  • You'll continuously explore and implement tech solutions to improve service delivery, staying ahead of industry trends.
  • You'll maintain exceptional attention to detail, ensuring all tasks are completed to the highest standard within required timeframes.
  • You'll leverage AI for autonomous task management, ensuring efficiency and precision without the need for constant direction.
Requirements
  • You'll have proficiency in AI tools, automation platforms, and digital integration, with a passion for leveraging technology to enhance efficiency.
  • You'll have experience in fast-paced roles, with a proven track record of managing complex tasks.
  • You'll have PA/EA experience, preferably in tech-driven environments, where AI tools are an integral part of the workflow.
  • You'll have excellent communication skills, with an interest in data analytics, enabling clear, concise, and impactful interactions with clients.
  • You'll be able to forge strong working relationships.
  • You'll have a relentless drive for continuous improvement, quick to adapt and implement change.
  • You'll have exceptional organisational skills, and the ability to manage time and tasks effectively in a fast-paced environment.
  • You'll treat your client with empathy and care, to understand and anticipate their needs, delivering personalised, high-quality service.
Benefits
  • You'll be paid £12 - £20/hour, benchmarked against skills/level/experience and our FYXER framework.
  • You'll have the flexibility to manage your work in a way that best suits your lifestyle, while client needs guide the work.
  • You'll collaborate with top startups and trailblazers across diverse industries, gaining unparalleled experience in both breadth and cutting-edge technical expertise.
  • You'll have a unique development framework that empowers you to grow and advance at your own pace, with clear pathways for those who are driven to develop their skills and expertise.
Diversity & Inclusion

FYXER recognises the benefits of a diverse workforce and strives to be an inclusive organisation. We are committed to treating everyone with dignity and respect regardless of race, culture, gender, disability, age, sexual orientation, religion or belief, and we promote diversity of thought.

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