Accounts Payable Coordinator

5 days ago

Nuneaton, Warwickshire, United Kingdom GRS Group Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as an Accounts Payable Administrator at GRS Group. As a key member of our finance team, you will play a crucial role in ensuring the smooth processing of invoices and payments to our suppliers.

Key Responsibilities
  • Invoice Processing: Daily organization of inbox, inputting invoices, debits, and credits, and payment queries.
  • Statement Reconciliations: Weekly statement reconciliations to ensure outstanding items are requested and resolved promptly.
  • Payment Scheduling: Weekly payments and schedules prepared and processed through the bank.
  • Stakeholder Liaison: Liaising with internal stakeholders, including ticket admin, supplier clearing, and finance teams, regarding queries and outstanding accounts.
  • Purchase Ledger Control: Daily purchase ledger control reconciliations to ensure accuracy and compliance.
  • Monthly Close Down: Monthly checks in accordance with the finance closedown period to ensure all accounts are up-to-date.
  • Supplier Management: Set up new suppliers and maintain existing accounts, including processing supplier credit applications.
  • Relationship Building: Maintenance of good working relationships with external and internal stakeholders.
Requirements
  • Accuracy and Numeracy: High levels of accuracy and numeracy in financial transactions and record-keeping.
  • Computer Literacy: Proficiency in computer software, including Excel, and ability to learn new systems.
  • Interpersonal Skills: Excellent interpersonal and communication skills to effectively liaise with stakeholders.
  • Organizational Skills: Ability to work in a fast-paced environment, prioritizing tasks, and meeting deadlines.
  • Accounts Payable Experience: Previous experience in accounts payable, preferably in a similar industry.
  • Pressure Management: Ability to work under pressure, managing multiple tasks, and meeting deadlines.
  • Technical Skills: Experience in statement reconciliations using Excel, VLOOKUPs, and pivots.
  • Business Acumen: Knowledge and understanding of current business models and industry trends.
  • Stakeholder Engagement: Ability to engage with stakeholders, including suppliers, internal teams, and external partners.
What We Offer
  • Flexible Working Hours: 35-hour working week, with early finish on Fridays.
  • Holiday Entitlement: 23 days holiday + Bank Holidays.
  • Death in Service Benefit: Death in Service Benefit for employees and their dependents.
  • Bonus Scheme: Bonus Scheme for employees based on individual and company performance.
  • Employee Assistance Programme: Access to Employee Assistance Programme, providing support for financial, legal, and health and wellbeing issues.

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