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Administrative Support Specialist
2 months ago
Location: Bristol, Aztec West - full-time office role
Compensation: £13.52 per hour PAYE (weekly payments)
Contract Length: 6-month contract with potential for extension.
We are representing Rullion Limited in the search for an Office/Facilities Assistant dedicated to ensuring the efficient operation of the Engineering Design Office. This role encompasses a variety of administrative responsibilities and serves as the primary point of contact with the facilities management team.
- Travel Coordination: Manage and facilitate all travel requests, ensuring approvals and arrangements are handled efficiently.
- Security Badge Management: Supervise the issuance and renewal process for security badges for both staff and visitors.
- Attendance Record Management: Collect and compile attendance data for reporting purposes.
- Mail Management: Organize, sort, and distribute incoming and outgoing correspondence.
- Kitchen Inventory Oversight: Ensure daily replenishment and procurement of kitchen supplies to maintain sufficient stock levels.
- Facility Maintenance Monitoring: Address general maintenance needs and manage ad hoc facility issues as they arise.
- Meeting Room Setup: Prepare and arrange meeting rooms for scheduled events and gatherings.
- Proven experience as an Administrator.
- Highly organized with exceptional attention to detail.
- Strong verbal and written communication skills.
- Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook; knowledge of Visio is a plus.
- Able to thrive under pressure and meet tight deadlines.
- Capable of managing competing priorities effectively.
- Flexible with working hours.
- Professional demeanor with the ability to foster relationships at all organizational levels.
- Self-driven and able to work independently.
- Prior experience in facilities management is advantageous.
This opportunity is being advertised by Rullion Ltd, a recruitment agency that has been connecting exceptional candidates with a diverse range of clients since 1978. Rullion is committed to fostering diversity and ensuring equal opportunities for all employees and applicants.
