Administrative Support Specialist

2 weeks ago

West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time
Job Title: After Sales Inhouse Support/ Office Administrator

We are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.

Key Responsibilities:
  • Provide administrative support to the Service & Applications department, including taking customer phone calls, updating and maintaining CRM database, and raising invoices for service and spare parts.
  • Assist with providing high-quality customer service through direct and indirect communication.
  • Act as the first point of contact for incoming customer queries and site visitors, directing requests to appropriate team members.
  • Manage the quote-to-invoice process for parts and service, including working with overseas accounting firms where applicable.
  • Perform inbound and outbound inventory management and cycle counting.
  • Order parts, equipment, and materials for the site, including supplier communication.
  • Prepare and dispatch shipments, including documentation.
  • Ensure correct filing, archiving, and database updating for relevant activities.
  • Follow up with customers for satisfaction surveys and payment clarification.
  • Handle incoming and outgoing mail, including faxes.
  • Support management and branch staff as required to ensure the smooth running of the office on a daily basis.
  • Assist with managing hours worked and holidays for employees.
Requirements:
  • Disciplined, energetic, and results-oriented individual.
  • Ability to prioritize tasks and manage time effectively.
  • High standards of numeracy and literacy.
  • Assertive and confident communication skills.
  • Self-starter with the ability to multitask in a demanding environment.
  • Maintain a 5S work environment and work with the Line Manager to mitigate and eliminate hazards that put at risk fellow employees.
  • Conduct routine 5S audits and action issues identified promptly and reliably.
  • Participate in departmental risk assessments, incident reporting, and incident investigations.
  • Able to meet deadlines and organize work priorities.
  • Highly developed organizational skills.
  • Demonstrate a flexible and "can-do" attitude.
  • Able to work on agreed initiatives with minimal support.
  • Demonstrated PC skills (Excel, Word, PowerPoint, and ERP systems).
  • Team player.
  • Excellent communication and interpersonal skills.

We offer a dynamic and supportive work environment, and we are committed to helping our employees grow and develop in their careers. If you are a motivated and organized individual who is looking for a new challenge, please submit your application.

  • Administrative Support Specialist

    4 days ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Administrative Support SpecialistSupport the Service & Applications department in a dynamic engineering environment.Key Responsibilities:Provide administrative support to the UK Office and company personnel.Manage quote-to-invoice process for parts and service, including communication with overseas accounting firms.Assist with inventory management, ordering...

  • Administrative Support Specialist

    4 weeks ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    4 weeks ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    4 weeks ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    4 weeks ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    4 weeks ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    4 weeks ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    2 weeks ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    2 weeks ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    1 week ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    1 week ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    6 days ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Specialist

    7 days ago

    West Midlands Combined Authority, United Kingdom Umbrella Functional Consulting & Support Team Full time

    Job Title: After Sales Inhouse Support/ Office AdministratorWe are seeking a highly organized and detail-oriented individual to join our Umbrella Functional Consulting & Support Team as an After Sales Inhouse Support/ Office Administrator.Key Responsibilities:Provide administrative support to the Service & Applications department, including taking customer...

  • Administrative Support Assistant

    4 days ago

    West Midlands Combined Authority, United Kingdom Bell Cornwall Full time

    Bell Cornwall Recruitment's client is a specialist law firm with a collaborative culture and excellent client reviews. They are seeking a Legal Administrator to support the business and enable fee earners to focus on their caseload. This role is based full-time in their office, located on the Coventry Road.The Role:Assisting with document storage...

  • Administrative Support Assistant

    4 days ago

    West Midlands Combined Authority, United Kingdom Bell Cornwall Recruitment Full time

    About the Role:We are seeking a highly organized and detail-focused Legal Administrator to join our team at Bell Cornwall Recruitment's client, a small specialist law firm with an outstanding collaborative culture and excellent client reviews. The successful candidate will provide administrative support across the business, allowing fee earners to focus on...

  • Administrative Support Assistant

    6 days ago

    West Midlands Combined Authority, United Kingdom Bell Cornwall Full time

    Job Opportunity: Legal AdministratorBell Cornwall Recruitment is partnering with a specialist law firm to find a highly organized and detail-oriented Legal Administrator to support their team.Key Responsibilities:Manage document storage and ensure accurate filing systemsRespond to client inquiries via phone and email, providing exceptional customer...

  • Administration & Management Support Specialist

    3 weeks ago

    West Midlands Combined Authority, United Kingdom Search Full time

    Job Title: Administration & Academic ManagerSearch Consultancy is currently working with a nationwide client to recruit an Administration & Academic Manager on a temporary basis until the end of 2024. The successful candidate will be responsible for providing comprehensive administration & management support to the company, as well as some ad hoc...

  • Administration & Management Support Specialist

    3 weeks ago

    West Midlands Combined Authority, United Kingdom Search Full time

    Job Title: Administration & Academic ManagerSearch Consultancy is currently working with a nationwide client to recruit an Administration & Academic Manager on a temporary basis until the end of 2024. The successful candidate will be responsible for providing comprehensive administration & management support to the company, as well as some ad hoc...

  • HR Administrative Support Specialist

    6 days ago

    West Midlands Combined Authority, United Kingdom Venn Group Full time

    HR Administrative AssistantOur client, a Local Authority, is seeking an experienced HR Administrative Assistant to provide comprehensive administrative support to the HR department.This is an interim opportunity, initially 3-6 months, working fully remotely. The salary is negotiable based on experience.The successful candidate will be responsible...

  • IT Support Specialist

    4 days ago

    West Midlands Combined Authority, United Kingdom Vocative Consulting Full time

    IT Support SpecialistAbout the RoleVocative Consulting is seeking an IT Support Specialist to join our team. As an IT Support Specialist, you will be responsible for providing technical support to our internal customers based at 150+ branches.Key ResponsibilitiesDiagnose and resolve user-based IT issues quickly and efficiently.Provide excellent customer...