Administrative Support Specialist
4 weeks ago
We are seeking a highly organized and efficient PA/Office Manager to provide comprehensive administrative support to our Executive Principal. This is a temp to perm opportunity, offering a competitive hourly rate of £15.00 - £17.00.
Key Responsibilities:- Provide exceptional office support, taking proactive action to resolve administrative matters.
- Offer full secretarial services, including correspondence, reports, and records management.
- Support the handling and management of written correspondence, ensuring timely and effective communication.
- Assist with documentation for internal and external meetings, ensuring seamless coordination.
- Manage the Executive Principal's diary, liaising with staff, parents, governors, and external organizations as needed.
- Review and prioritize incoming correspondence, drafting generic responses where applicable.
- Filter and refer documentation, complaints, and personal enquiries, maintaining confidentiality.
- Maintain a secure and organized filing system.
- Receive and direct visitors.
- Ensure the smooth day-to-day operation of the office.
- Manage safeguarding processes for visitors and contractors.
- Administer exclusion, complaint, and recruitment processes, ensuring compliance.
- Manage the office team, conducting annual performance reviews and identifying professional development needs.
- Ensure adequate First Aid cover and training.
- Comply with Trust Records Management Policy.
- Provide cover for the Admin team in cases of absence or sickness.
- Manage pupil filing and archiving for the entire site.
- Coordinate email correspondence and communication procedures.
If you have the skills and passion for this role, please submit your up-to-date CV for consideration.
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