Administrative Support Specialist
4 weeks ago
Job Description: Administrative Support Specialist at Precise Associates
Role
Providing administrative support to Fee Earners is a key aspect of this role. Employment law experience is preferred, as it will enable you to effectively assist in the management of client relationships and correspondence.
Main purpose
To provide high-quality administrative support to Fee Earners, ensuring the smooth operation of the team and the achievement of individual targets. Key tasks include maintaining Fee Earners' diaries, arranging meetings and appointments, and dealing with routine client correspondence and queries. Additionally, you will be responsible for opening and closing files, attending to clients, creating and maintaining client records, producing client correspondence, and ensuring the confidentiality of client and firm information.
Key Responsibilities
- Maintain Fee Earners' diaries and arrange meetings and appointments.
- Deal with routine client correspondence and queries.
- Open and close files, and maintain client hard copy files.
- Attend to clients in a manner in keeping with the firm's standard of client care.
- Create and maintain client records on the firm's database.
- Produce client correspondence and enclosures for mailing.
- Ensure the confidentiality of client and firm information at all times.
- Request payments and record receipts of client monies.
- Arrange searches, reports, and other information as requested by Fee Earners.
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