Administrative Support Specialist
2 days ago
We are seeking a highly organized and efficient PA/Office Manager to provide comprehensive administrative support to our Executive Principal. This is a temporary to permanent opportunity, offering a competitive hourly rate of £15.00 - £17.00.
Key Responsibilities:- Provide exceptional office support, taking proactive action to resolve administrative matters and maintain a smooth day-to-day operation.
- Offer full secretarial support, including the production of correspondence, reports, and records, as well as direct support in handling and managing written correspondence.
- Assist with documentation for internal and external meetings, ensuring accurate and timely preparation.
- Coordinate and manage the Executive Principal's diary, liaising with staff, parents, governors, pupils, and external organizations to arrange appointments.
- Review and prioritize incoming correspondence, drafting generic responses where necessary, and filtering and referring documentation, complaints, and telephone and personal enquiries.
- Maintain a confidential filing system and receive visitors in a professional manner.
- Ensure the smooth day-to-day running of the office, including the management of safeguarding processes for all visitors and contractors.
- Manage the administration of exclusion processes, complaints, and the management of the office team.
- Assist the Local Administration Manager with recruitment and appointment processes as required.
- Review and prioritize incoming correspondence, drafting generic responses where necessary.
- Manage and ensure the accurate inputting and updating of information onto the MIS, including recording attendance information and parental messages.
- Conduct annual performance management interviews for members of the administrative/reception team.
- Identify professional development and training needs of the Admin Team.
- Ensure compliance with Trust Records Management Policy and manage cover for the Admin team in cases of absence/sickness.
- Manage pupil filing and archiving for the whole site and manage the distribution of the school's email correspondence.
- Manage the process to ensure adequate communication procedures, including pigeonholes, noticeboards, briefings, and team briefings.
- Manage arrangements for various school events, including parents' evenings, Open Evening, and end-of-term functions.
If you have the experience and passion for this role, please click 'APPLY' with your up-to-date CV.
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