Operations and Human Resources Coordinator

4 weeks ago

West London, United Kingdom Japan Centre Full time

Company: Japan Centre

Job Title: Operations & HR Assistant

Location: Primarily based in Central London, with responsibilities across various locations.

Salary: Competitive, based on experience

Working Hours: Full-time, with flexible scheduling, including weekends and evenings

Overview:

We are looking for a detail-oriented and proactive Operations & HR Assistant to provide essential support to the Operations & HR Director at Japan Centre, a prominent Japanese retail and dining establishment. This position encompasses a variety of administrative functions, recruitment tasks, project management, and employee engagement initiatives aimed at ensuring efficient operations and a positive workplace culture.

Key Responsibilities:

Administrative Support:

  • Coordinate calendars and schedule meetings for the Operations & HR Director.
  • Prepare meeting agendas, document minutes, and track follow-up actions for various meetings.
  • Process payroll using relevant platforms.
  • Compile and distribute audits related to Food Safety and Health & Safety.
  • Oversee the management of the company's allergy information system.
  • Lead meetings focused on Food Safety and allergy awareness.
  • Document and report incidents related to accidents or food safety issues.
  • Manage correspondence, including emails and phone communications.
  • Organize travel logistics and prepare expense documentation.

Project Coordination:

  • Assist in the planning and implementation of operational projects, including new openings and training programs.
  • Monitor project timelines, budgets, and deliverables.
  • Collect data and generate reports to assess project progress and highlight areas for enhancement.

People Initiatives:

  • Support recruitment by posting job vacancies, screening applications, and scheduling interviews.
  • Manage the recruitment platform.
  • Facilitate onboarding and training sessions for new hires.
  • Prepare employment contracts and job descriptions.
  • Maintain employee records and ensure adherence to company policies.
  • Coordinate activities that promote employee engagement and recognition.

Additional Responsibilities:

  • Conduct research and analyze data to aid in decision-making.
  • Prepare presentations and communication materials.
  • Perform other duties as assigned, which may vary based on operational needs.

Qualifications:

Experience:

  • 1-2 years of experience in administrative support or project coordination, preferably in a retail or hospitality setting.
  • Experience in HR or recruitment is a plus.

Skills:

  • Exceptional organizational and time management abilities, with a talent for prioritizing tasks.
  • Strong communication and interpersonal skills, capable of engaging with diverse teams.
  • Proficient in Google Suite and experienced in data analysis.
  • Able to work independently and collaboratively.
  • Interest in Japanese culture and cuisine is advantageous.

Benefits:

  • Company-sponsored training programs
  • Staff meals during shifts
  • Employee discounts across partner companies
  • Opportunities to work across various locations.

Application Process:

Interested candidates are encouraged to submit their CV and a cover letter detailing their relevant experience and interest in the role.

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