Executive Support Specialist

6 days ago


Richmond, Greater London, United Kingdom Joss Search & Selection Ltd Full time

Job Summary:

We are seeking a highly organized and proactive Executive Support Specialist to join our team at Joss Search & Selection Ltd. As an Executive Support Specialist, you will provide administrative support to our director and assist with the management of our office and events.

Key Responsibilities:

  • Travel Arrangement and Management: Coordinate travel arrangements for our director and other team members, ensuring seamless and efficient travel experiences.
  • Meeting Coordination: Schedule and coordinate meetings, prepare meeting agendas, and take minutes to ensure accurate records.
  • Liaising with Clients and Third-Party Firms: Communicate with clients and third-party firms on behalf of our director, building strong relationships and ensuring effective communication.
  • Database Management: Manage databases and reports, ensuring accurate and up-to-date information.
  • Event Management: Coordinate and manage events, including logistics, catering, and venue arrangements.
  • Internal Communication: Manage internal communication, ensuring that all team members are informed and up-to-date on company news and developments.
  • Office Management: Oversee the management of our office space, ensuring a productive and efficient work environment.
  • Director Support: Act as a right-hand person to our director, providing administrative support and ensuring the smooth operation of our office.

Requirements:

  • Strong Organisation and Communication Skills: Possess excellent organisation and communication skills, with the ability to work effectively in a fast-paced environment.
  • Proactive Approach: Demonstrate a proactive approach, with a positive and friendly attitude.
  • Interest in the Property Sector: Have an interest in learning more about the property sector, although prior experience is not essential.

Benefits:

  • Core Hours: Enjoy core hours of 9am-5pm, providing a healthy work-life balance.
  • Holiday Entitlement: Receive 25 days holiday, allowing you to relax and recharge.
  • Flexible Working: Enjoy one day of flexible working from home, providing flexibility and autonomy.
  • Pension Contribution: Benefit from a pension contribution, ensuring your financial security.
  • Discretionary Bonus: Receive a discretionary bonus, rewarding your hard work and dedication.


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