Project Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Project Administrator to join our team in the UK. As a key member of the Project Admin Team, you will provide administrative support to project managers and teams, ensuring the smooth execution of projects.
Your key responsibilities will include:
- Providing administrative support to project managers and teams, including scheduling meetings, preparing documents, and coordinating travel arrangements
- Managing project calendars, including tracking holidays, extended leave, and absences
- Preparing and distributing project materials, such as presentations, progress reports, and registers
- Assisting with document control activities, including working with the Document Control team to ensure compliance with company policies
- Coordinating and managing briefing and registration processes for subcontractors, ensuring compliance with company policies and maintaining accurate records
- Supporting the formatting and proof-reading of documents for publication
- Liaising with external stakeholders, including clients, suppliers, and partners
- Creating and managing project files in data management systems, maintaining accurate and up-to-date project information and delivery dates
- Handling general internal and external correspondence within the project organization
- Organizing and arranging business travel and accommodation for project team members as required
- Supporting project teams with project controlling and invoicing tasks, tracking project expenses and generating invoices for clients
- Producing project management progress reports for internal and external stakeholders
We are looking for a highly organized and detail-oriented individual with excellent communication and time-management skills. You will have experience in a project administration or coordination role and be proficient in Microsoft Office applications, including Word, PowerPoint, and Excel.
You will also have:
- Experience with project management tools and systems
- Diary management experience
- Experience with MS Project or other project management applications
- A successfully completed higher education qualification, preferably in business administration
- A customer-oriented approach, with self-reliance, reliability, and a structured way of working
- The ability to thrive in a fast-paced, team environment
- Effective prioritization and decision-making skills
- Excellent communication and interpersonal skills
Ramboll is a global architecture, engineering, and consultancy company that values diversity and inclusion. We are committed to creating a workplace where everyone can flourish and realize their full potential.
We offer a range of benefits, including investment in your development, leadership you can count on, and a commitment to equality, diversity, and inclusion.
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