Project Coordinator
1 month ago
We are seeking a highly organized and detail-oriented Project Administrator to join our team in the UK. As a key member of the Project Admin Team, you will provide administrative support to project managers and teams, ensuring the smooth execution of projects.
Your key responsibilities will include:
- Providing administrative support to project managers and teams, including scheduling meetings, preparing documents, and coordinating travel arrangements.
- Managing project calendars, including tracking holidays, extended leave, and absences.
- Preparing and distributing project materials, such as presentations, progress reports, and registers.
- Assisting with document control activities, including working with the Document Control team to ensure compliance with company policies.
- Coordinating and managing briefing and registration processes for subcontractors, ensuring compliance with company policies and maintaining accurate records.
- Supporting the formatting and proof-reading of documents for publication.
- Liaising with external stakeholders, including clients, suppliers, and partners.
- Creating and managing project files in data management systems, maintaining accurate and up-to-date project information and delivery dates.
- Handling general internal and external correspondence within the project organization.
- Organizing and arranging business travel and accommodation for project team members as required.
- Supporting project teams with project controlling and invoicing tasks, tracking project expenses, and generating invoices for clients.
- Producing project management progress reports for internal and external stakeholders.
We are looking for a highly organized and detail-oriented individual with excellent communication and time-management skills. You will have experience in a project administration or coordination role and be proficient in Microsoft Office applications, including Word, PowerPoint, and Excel.
You will also have:
- Experience with MS Project or other project management applications.
- A successfully completed higher education qualification, preferably in business administration, or professional experience in a similar position.
- A customer-oriented approach, with self-reliance, reliability, and a structured way of working.
- The ability to thrive in a fast-paced, team environment and effectively prioritize multiple tasks.
- Excellent communication skills, with the ability to communicate effectively with all levels of management within the company and with external stakeholders.
Ramboll is a global architecture, engineering, and consultancy company that values diversity and inclusion. We are committed to creating a workplace where everyone can flourish and realize their full potential.
We are an equal opportunity employer and welcome applications from diverse candidates. We are Disability Confident Committed and ensure opportunities are accessible to candidates with disabilities.
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