Lead Clinical Fellow in Intensive Care Management

Overview of the Role

The successful candidate will play a crucial role in supporting the daily operations of the Materials Management service across designated areas within the organization.

This position entails a commitment of 37.5 hours per week, structured into 7.5-hour shifts from 07:00 to 16:00, Monday through Friday.

Operating within established procedural frameworks, the primary goal is to guarantee a prompt and efficient receipt and distribution service to the East Lancashire Hospitals NHS Trust.

The role encompasses a variety of responsibilities, some of which will require independent decision-making.

Collaborating with fellow team members, the post holder will provide a professional procurement and logistics service to the Trust.

Additionally, the candidate will assist management in achieving the strategic objectives of the organization.

Key Responsibilities

We are currently seeking to appoint a Supervisor for Receipt and Distribution, who will report directly to the Distribution Manager.

The post holder will be engaged in the operational activities at the organization, ensuring a timely and effective service.

This role involves a diverse range of tasks, requiring the ability to exercise initiative.

Responsibilities include:

• Receiving, verifying, and organizing deliveries as per the materials management service, ensuring proper rotation of items and adherence to expiry dates, while maintaining a tidy storage area.
• The position necessitates physical exertion, often in limited spaces, involving manual handling of roll cages and unpacking products onto storage shelves.
• Timely processing of discrepancies related to returns and credits.
• Keeping all relevant documentation updated in accordance with code and location modifications.
• Demonstrating flexibility in working hours to accommodate customer needs.
• Providing cover for the Stores Manager as required.
• Ensuring compliance with financial policies and procedures of the Trust.
• Performing additional duties as necessary.

Benefits of Working with Us

The East Lancashire Hospitals NHS Trust is committed to innovative procurement and supply chain practices that enhance operational efficiency.

Joining our team offers:

• The chance to engage with pioneering technology that is transforming inventory management systems within the healthcare sector.
• A collaborative and inclusive workplace that fosters creativity and innovation.
• A range of non-salary benefits, including participation in the NHS pension scheme, car leasing options, and generous annual leave.
• Opportunities for professional development through various training programs and workshops.

We welcome applicants from diverse backgrounds, and the successful candidate will bring fresh perspectives and a strong customer focus.

Previous applicants are not encouraged to reapply.

Detailed Responsibilities

MAIN DUTIES:

The post holder will assist in the daily Receipt and Distribution service, ensuring the delivery of goods to all departments.

Responsibilities include checking deliveries and placing items in their designated locations or delivering them directly to the requester.

The role requires physical effort, often in confined spaces, involving manual handling and unpacking of products.

Ensure timely processing of discrepancies for returns and credits.

Maintain up-to-date records in line with any changes in codes or locations.

Exhibit flexibility in working hours to meet customer demands.

Provide support to other Materials Management Assistants as directed by the Supply Chain Supervisor.

Ensure adherence to financial policies and procedures of the Trust.

Other duties as assigned.

COMMUNICATION:

Collaborate closely with other members of the Materials Management and Procurement Team, as well as colleagues across various departments.

Effective communication will involve providing guidance through face-to-face interactions, telephone conversations, meetings, written correspondence, and emails.

Address customer inquiries and complaints promptly.

Foster strong working relationships with Trust colleagues.

Build and maintain effective relationships with customers and suppliers.

TRAINING AND DEVELOPMENT:

Participate in all mandatory training programs.

Commit to personal and professional development to adapt to the evolving demands of the role.

Engage in relevant training activities.

ORGANIZATIONAL RESPONSIBILITIES:

Ensure the timely receipt and delivery of goods for designated departments.

Contribute to the development and performance of the Supply Chain and Materials Management Team in alignment with the Trust's strategic objectives.

Report clinical incidents in accordance with Trust procedures and maintain accurate records.

Uphold a clean and safe working environment.

Comply with the Trust's Health & Safety policies.

Maintain appropriate records in accordance with audit procedures.

Provide input and assistance in the implementation of new technological processes in line with departmental strategies.

Report savings achieved in accordance with departmental procedures.

PROFESSIONAL RESPONSIBILITIES:

Maintain a comprehensive understanding of Trust Policies and Procedures.

Ensure compliance with Trust Standing Financial Instructions and relevant legislation.

EMPLOYMENT ACTS AND CODES OF PRACTICE:

All employees are expected to adhere to employment legislation and codes of good practice.

Equality and Diversity:

We are an Equal Opportunities employer, committed to ensuring that all applicants and employees are treated fairly and without discrimination.

Health and Safety:

In accordance with relevant legislation, all employees must follow health and safety policies and procedures to ensure a safe working environment.

Infection Control:

Compliance with infection control policies and attendance at mandatory training is required.

Sustainability and Corporate Social Responsibility:

All staff are responsible for using Trust resources efficiently and minimizing waste.

Risk Management:

Employees must report any incidents that jeopardize health and safety and participate in investigations as required.

Safeguarding:

All employees have a responsibility to safeguard and promote the welfare of vulnerable individuals.

Data Protection Act:

All staff must comply with the Data Protection Act requirements.

Rules, Regulations, Policies, Standing Orders and Financial Instructions:

Compliance with all Trust rules and regulations is mandatory.

Research and Development Projects:

Adherence to clinical governance principles is required for all research activities.

Development Review:

Performance objectives and development needs will be discussed during annual reviews.

Training:

Attendance at relevant training is mandatory for all post holders.

Outside Employment / Outside Interests:

Employees must inform their line manager of any outside work to avoid conflicts of interest.

Review of Job Description:

This job description is subject to regular review and may evolve over time in consultation with the post holder.

STANDARDS OF CONDUCT:

Conduct all duties in alignment with the Trust's vision and values, which emphasize respect, patient-centered care, and community service.

Post holders are expected to work flexibly within their pay band and should only perform tasks for which they are qualified.

The Trust operates a Tobacco Control Policy.

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